Executive Assistant

Details

Open Date 04/09/2026

Requisition Number PRN44700B

Job Title Executive Assistant

Working Title Executive Assistant

Career Progression Track E

Track Level

FLSA Code Administrative

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

Monday – Friday, 8am-5pm with some opportunity for occasional remote work

VP Area President

Department 00290 - VP for Student Affairs

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $65,000 - $70,000

Close Date 07/09/2026

Priority Review Date (Note - Posting may close at any time)

Job Summary

The University of Utah is seeking an experienced, organized, detail-oriented, collaborative, and process-focused, individual to serve as the Executive Assistant for the Vice President for Student Affairs. This position provides dedicated support for both division-wide events, referrals, and initiatives, as well as individual support for executive leadership within Student Affairs.

Reporting directly to the Vice President for Student Affairs, this position serves as a key member of the Student Affairs team. This position holds key responsibilities such as overseeing day-to-day administrative matters in the Vice President’s office such as screening and referring students and visitors to various Student Affairs and University departments, overseeing payroll and reconciliation for numerous accounts, and serving on several university and divisional committees. This position also provides administrative support to the Vice President for Student Affairs and others of the administrative team in preparing agendas, organizing meetings, events, and coordinating travel arrangements.

The selected candidate will act as a liaison between Student Affairs units and high-level University officials, members of the Board of Trustees, Utah System of Higher Education, as well as students, faculty, alumni, donors, and staff.

This position is an appointed position, which means that the selected candidate will serve at the pleasure of the President of the University of designee, in this case, the Vice President for Student Affairs. While this position is an appointed position, it does have an associated severance benefit attached to it should you be involuntarily released from your service for any reason other than for cause. The severance benefit provides for one month of salary and health insurance benefits for every year started in service in this position.

About Student Affairs:

The Division of Student Affairs ( https://studentaffairs.utah.edu/ ) is comprised of more than 20 departments dedicated to supporting student well-being, belonging, and success, with the ultimate goal of helping students discover their passion, people, and purpose. Guided by the Adapting to Student Needs Strategic Plan , the division prioritizes revitalizing student engagement and belonging, optimizing health and wellness access, and developing personalized pathways for students.

Responsibilities

• Provide dedicated administrative assistance for University Executives, namely, the Vice President for Student Affairs and Assistant Vice President for Strategic Initiatives. This can include calendar management, event scheduling, meeting set-up, agenda management, and resource distribution.

• Receive, review, and triage daily requests for information, referrals, meetings, and logistics on behalf of the Vice President’s Office and Division of Student Affairs.

• Assist with purchasing and budget requests, reconciliation, and budgetary forms and paperwork.

• Oversee payroll approvals for the Vice President’s office suite staff.

• Serve on several university and division-wide committees such as commencement speaker planning, scholarship committees, etc.

• Track progress on divisional initiatives, institutional priorities, and compliance needs for divisional staff.

Minimum Qualifications

• Bachelor’s degree (or equivalency) in Business, Finance, Health Care Administration or a related field.

• Two years office management and supervisory experience, demonstrated knowledge of finance and budgeting, and public relations skills required.

• Demonstrated human relations and effective communication skills are also required.

EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience. (Example: bachelor’s degree = 4 years of directly related work experience.)

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Department-Specific Qualifications:

• Knowledge and experience working with computer systems such as Microsoft Word, Excel, Outlook, and similar programs required.

• Strong written and oral communication skills, with the ability to represent student affairs at high levels of university governance.

• Demonstrated knowledge of finance and budgeting required.

• Strong organizational skills and ability to manage multiple projects at once and meet deadlines.

• Excellent collaboration skills, with experience building partnerships across academic, administrative, and student organizations.

• Demonstrated ability to effectively serve students from a variety of backgrounds, enhancing a sense of belonging and community across the entire student body.

Preferences

Experience in higher education and within student affairs is preferred.

Type Benefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX ( OEO ). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page .

Online reports may be submitted at https://oeo.utah.edu

https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members , a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.