Executive Assistant

Executive Assistant

We believe that in order to reach our goals as individuals or as a company, we must help others to reach their goals.

Here, your position and abilities have a great impact to the firm’s overall growth and ultimate success, and your opinion matters.

As a member of our team, you’ll be mentored and supported by industry experts as well as your colleagues. We don’t operate in a competitive work environment; our wealth of knowledge is shared, and collaboration is one of our core values, alongside being humble and empowering our employees. Our company culture is invaluable to us, and we work hard to ensure that the teammates we select fit into that environment and encompass our company values.

Our leadership is driven by these core values and uses them to make the best decisions for the company. We remain humble, accepting there is always room for continued growth. We practice stewardship delegation, allowing you to choose your own path in your work. Our goal is to empower our employees to work independently, through commitment, productive conflict, accountability, and trust.

Key Responsibilities:

Direct, confidential involvement with the President of the firm:

· Manage full calendar, and ensure smooth transitions between daily, often back-to-back appointments.

· Handle correspondence, including heavy email management, categorizing, prioritizing, and responding to messages.

· Prepare and organize necessary materials for meetings and provide reminders and updates.

· Conduct task management, ensuring tasks are prioritized, completed, and updated.

· Organize and book travel for events and other frequent travel

· Manage personal and professional errands including meal pickups, deliveries, dry cleaning, car maintenance, childcare coordination.

· Coordinate personal appointments, family events, and company social functions.

General office management and support:

· Attend key meetings for notetaking, distributing action items, and following up on task completion.

· Order supplies, manage office spaces, and coordinate maintenance as needed.

· Perform administrative duties such as coordinating registration and travel for events, data entry, and print media.

· Oversee the coordination and planning of annual events, including the company Christmas party and picnic.

· Coordinate and prepare for employee appreciation events

· Maintain memberships and subscriptions.

· Other various tasks as required.

Skills:

· Exceptional time-management and organizational skills.

· Strong verbal and written communication abilities.

· Adaptability to dynamic schedules and tasks.

· Proficiency in Microsoft Office Suite.

· Ability to multitask and prioritize in a fast-paced environment.

Qualifications:

· Proven experience as an Executive Assistant in a similar, fast-paced well-rounded support role.

· Experience in handling a wide range of administrative and executive support-related tasks and expanding duties over time.

· Ability to work independently with minimal supervision.

· Discretion and confidentiality are paramount.

· High degree of discretion and a commitment to maintaining confidentiality.

· 3-5 years equivalent experience.

Why Join Central Geotechnical Services?

You will be part of a dedicated team that values humility, empowerment, and collaboration. As an Executive Assistant, your work will be pivotal to executive-level leaders’ effectiveness and by extension, the success of the firm.

Central Geotechnical Services is an equal opportunity employer and champions diversity and inclusivity in our workplace.

Job Type: Full-time

Pay: $55,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Ability to Relocate:

• Tualatin, OR 97062: Relocate before starting work (Required)

Work Location: In person