Executive Assistant

Position: Executive Assistant to Leadership
Location: The Savoy Hotel – Miami Beach
Full-Time | Immediate Start

About The Savoy
The Savoy is a boutique beachfront hotel rooted in Miami Beach, blending elevated hospitality with a relaxed, design-forward experience. Our focus is simple: create a seamless, thoughtful environment for both guests and team — where every detail is intentional and nothing is overlooked.

The Role
We’re looking for a highly organized, intuitive Executive Assistant to support leadership and act as a central point of coordination across the property.

This role goes beyond traditional admin — it’s about creating structure, maintaining momentum, and ensuring that daily operations run cleanly behind the scenes. You’ll manage communication, keep priorities aligned, and make sure nothing gets lost in the day-to-day.

If you’re someone who naturally brings order to chaos, follows through without being asked twice, and understands how to operate with discretion and polish, this role is for you.

What You’ll Do

• Manage and organize leadership email inboxes, including drafting and responding as needed
• Own calendar management — scheduling, prioritizing, and optimizing daily, weekly, and long-term planning
• Coordinate meetings, calls, and walkthroughs with internal teams, vendors, and external partners
• Track ongoing projects and ensure follow-through across departments
• Hold team members accountable for deadlines, action items, and deliverables
• Act as a liaison between leadership and team to keep communication clear and efficient
• Support day-to-day operational coordination as needed
• Assist with reservations and guest communication when required
• Maintain and update information in Oracle Opera PMS
• Support light administrative and accounting tasks (invoice tracking, expense logging)
• Handle time-sensitive requests and day-to-day needs — from coordinating meetings to managing small but important details

What We’re Looking For

• Strong written and verbal communication skills
• Highly organized with exceptional attention to detail
• Proactive and solution-oriented — you anticipate needs before they arise
• Comfortable managing multiple priorities in a fast-paced environment
• Discreet, polished, and professional
• Able to follow through and close loops consistently

Preferred Experience

• Previous experience as an Executive Assistant or in a high-level administrative role
• Hospitality experience is a plus
• Familiarity with Oracle Opera PMS or similar systems
• Proficiency in Google Workspace or Microsoft Office

Why This Role
This is an opportunity to work closely with leadership and play a key role in shaping how the hotel operates day-to-day. The position offers visibility, growth, and the ability to make a direct impact in a fast-moving, design-driven hospitality environment.

Benefits:

• Flexible schedule
• Paid time off

Work Location: In person