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Executive Assistant
Overview
Tecolote is in search of a highly skilled Executive Assistant to provide direct support to senior leadership within a Department of Defense (DoD) organization, with a strong preference for candidates possessing U.S. Space Force (USSF) experience
Responsibilities
- Provide high-level executive support to senior leaders, including calendar management, meeting coordination, and travel arrangements
- Manage and track taskings through DoD and USSF staff tasking systems, including Enterprise Task Management System (ETMS)
- Coordinate, draft, review, and route official correspondence and staff packages in accordance with DoD and USSF standards
- Maintain situational awareness of suspense items and ensure timely completion of all assigned actions
- Serve as a liaison between leadership, internal staff, and external stakeholders
- Support meeting preparation, including agenda development, read-ahead materials, and executive briefings
- Ensure compliance with DoD records management and administrative policies
Skills Required
Required Qualifications
- Minimum 5 years of experience supporting senior-level leadership within the Department of Defense
- Demonstrated experience working with the U.S. Space Force (USSF) or closely aligned organizations
- Proficiency in staff tasking systems, including ETMS or equivalent platforms
- Direct experience with USSF personnel processes, including awards, decorations, and performance evaluations
- Strong knowledge of DoD correspondence formats and administrative procedures
- Excellent written and verbal communication skills
- High level of discretion, professionalism, and attention to detail
- Bachelor’s degree (BA/BS) required
- Active Top-Secret security clearance required
- Familiarity with additional DoD systems (e.g., DTS, ePubs, MyEval, or equivalent)
- Prior experience in a Headquarters, Staff, or Command environment
Education
High school diploma required.
Full-Time
Security Clearance
Mid-Level
On-site
Benefits
We offer competitive salaries commensurate with education and experience. We have an excellent benefits package that includes:
Health & Welfare
Company Paid- Major Medical Insurance for employees and family members
- Dental Insurance for employees and family members
- Vision Insurance for employees (employee-paid for family members)
- Group Life Insurance
- Accidental Death and Dismemberment Insurance
- Travel Accident Insurance
- Long-Term Disability
- Short-Term Disability
- Supplemental Life Insurance
- Flexible Spending Account (pre-tax deferrals for health care expenses)
Retirement
Money Purchase Pension Plan - 100% Company funded defined contribution retirement plan. One-year entry waiting period and 5-year vesting. Core Funds available and a self-directed brokerage account option.- Employee Stock Ownership Plan - 100% Company funded discretionary contribution. 100% vested after one-year entry waiting period.
Time Off
Tecolote’s generous paid time off benefits give employees the flexibility they need to relax, recharge and take care of the unexpected.
- Annual Leave
- Bereavement Leave
- Holidays
- Jury Duty/Witness Leave
- Military Leave
- Sick Leave
Location
Chantilly Operations
15020 Conference Center Drive
Suite 200
Chantilly, Virginia 20151-3868
(703) 378-9664
Get DirectionsTracking Number: 018-26-7
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