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Executive Assistant

Job no: 499624
Work type: Non-Classified/Professional
Location: Boise, ID
Categories: Administration and Business Operations, Advancement, Senior-Level

Job Summary/Basic Function:

This position provides administrative support for the executive level and represents a division across campus and community members. Responsible for setting the tone of professionalism, standards of performance and cooperation among support staff and fostering cooperative relationships and harmonious flow of work between the Foundation, the President’s Office, and other entities across campus.

Department Overview:

A nonprofit Idaho organization, the Boise State University Foundation was established in 1964 for the benefit of Boise State University. We work to build relationships and support for the university by developing and nurturing donor-centered relationships and stewarding gifts made in support of Boise State. The Foundation works closely with university leadership, the Boise State University Alumni Association, and the Bronco Athletic Association.

Level Scope:

Recognized subject matter expert who knows how to apply theory and put it into practice with an in-depth understanding of the professional field, with limited oversight from managers. Independently performs the full range of responsibilities within the function; requires deep job knowledge of the area, typically obtained through higher education combined with experience. Manages large projects or processes and problems faced are difficult and often complex; analyzes problems/issues of diverse scope and determines solutions. May manage programs that include formulating strategies and administering policies, processes, and resources; functions with a high degree of autonomy. Influences others regarding policies, practices and procedures.

Essential Functions:

60% of Time the Executive Assistant must:

Manage communication and scheduling activities for the Foundation Chief Executive Officer, ensuring effective time management and prioritization of schedule using appropriate judgment to adjust as necessary
Develop and manage special projects assigned, event planning and organizing
Review and refer or resolve complex and sensitive problems and concerns from internal and external constituencies, including employees, students, Foundation Board members, State Board of Education members, and other state policy makers and their staffs
Interpret policies and procedures, making decisions on specific operating problems and issuing instructions, drafting confidential policies and project proposals.
Prepare reports, memos, letters, presentations and other documents, and help prepare for meetings.

35% of Time:

Coordinate travel for donor visits and events; arrange logistics and execute travel authorizations and expense reimbursements for executives
Maintain prospect strategies and file contact reports in the Raiser’s Edge database.
Prepare gift acknowledgement letters and other donor relations materials.
Arrange the CEO’s donor cultivation and stewardship around athletic and other university events.
Review and refer or resolve complex and sensitive problems and concerns from internal and external constituents. This includes researching the issue, determining proper disposition of the issue, and proactive problem-solving in a manner representing the Foundation and University at the highest standard of customer service.
May represent the executive at meetings or on committees, and provides regular updates on various university business matters.
Draft project proposals, compile and analyze benchmarking data, and compile and analyze performance data, identifying trends.

Additional Duties (5%)

Perform other duties as assigned

Knowledge, Skills, Abilities:

Knowledge, Skills, and Abilities

Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities. Ability to anticipate needs.
Excellent oral and written communication skills, high degree of diplomacy.
Ability to research, organize and synthesize information and materials from multiple sources.
Advanced Microsoft Office skills.
Ability to meet project deadlines while adapting to immediate demands.
Comfortable working as a team member
Ability to be flexible and to deal with ambiguity

Minimum Qualifications:

Bachelor’s Degree and 5 years relevant experience or equivalent professional experience

Salary and Benefits:

Salary range is $60,673.60 - $75,836.80 annually and is commensurate with experience. Boise State University provides a best-in-class benefits package, including (but not limited to):

12 paid holidays AND the University is closed between Christmas and New Year's (requires use of 3 vacation days)

Between 12-24 annual paid vacation days for full-time Professional and Classified staff depending on position type and years of service

10.76% University contribution to your ORP retirement fund (Professional and Faculty employees)

11.96% University contribution to your PERSI retirement fund (Classified employees)

Excellent medical, dental and other health-related insurance coverages

Tuition fee waiver benefits for employees, spouses and their dependents

See our full benefits page for more information!

Required Application Materials:

Please submit a cover letter indicating your interest and qualifications for the position. Attach a resume that includes employment history (including dates of employment).

About Us:

Nestled along the Boise River and steps from the state capitol, Boise State University fosters a vibrant and welcoming academic environment that fuels student and employee success. We’re a trailblazing institution, nationally recognized for our innovative spirit and commitment to positive impact on Idaho and beyond.

Boise State is proud to be recognized by Forbes as the only Idaho employer listed in the top 100 of all national midsize and large employers. We’re building a thriving community of faculty and staff whose unique skills, experiences, and perspectives come together to create a rich and rewarding academic experience. Applications from all backgrounds are welcomed.

Learn more about Boise State and living in Idaho’s Treasure Valley at https://www.boisestate.edu/about/

Advertised: April 28, 2026 Mountain Daylight Time
Applications close: May 8, 2026 11:55 PM Mountain Daylight Time

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