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Executive Assistant
Overview:
With professional polish and excellent multitasking capabilities, the Executive Assistant will directly support Executive leaders with a wide range of complex and confidential administrative support duties.
Responsibilities:
With professional polish and excellent multitasking capabilities, the Executive Assistant will directly support Executive leaders with a wide range of complex and confidential administrative support duties.
- Provides high level administrative support and assistance to the President and/or other assigned senior leadership team members.
- Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior leadership team.
- Specifically support any special projects and/or confidential work as requested.
- Closely coordinate the President’s travel arrangements with travel agent, regularly verifying optimal cost management, including management and submission of all expense reporting.
- Schedules meetings on behalf of the senior leadership team. When in attendance, takes responsibility for capturing notes and/or key takeaways. Also responsible for consolidating and distribution meeting notes as needed.
- Receives incoming communication or memos on behalf of the President, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff. Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
- Support planning and execution of corporate events, including offsite meetings.
- Performs additional duties as assigned.
May perform miscellaneous tasks/projects as directed by manager.
Qualifications:
- High school diploma required, Bachelor’s degree in Business Administration or related field preferred.
- At least four years of related experience required.
- Excellent verbal and written communication skills.
- Organizational skills and attention to detail.
- Ability to maintain confidentiality and be trusted with sensitive information.
- Time management skills with a proven ability to meet deadlines.
- Ability to function well in a high paced environment
- Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
- Able to type minimum of 50 words per minute.
Physical Requirements- Prolonged periods sitting at a desk and working on a computer
- Must be able to lift up to 15 lbs at at time.
- Travel:
- Minimal, based on event needs. 5-10%.
- What we have to offer:
Medical, dental, prescription, and vision benefits
24/7 virtual medical care
Employee Assistance Program for you and your family
401(k) with company match
Company-paid life insurance
Supplemental insurance for yourself, your spouse/partner, and your children
Short-term and long-term disability insurance
Pre-tax Health Savings Account and Flexible Spending Accounts for Health Care or Dependent Care
Pet Insurance
Commuter accounts
Oticon Inc. is an Equal Opportunity / Affirmative Action employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, sex, national origin, disability, or protected veteran status.
The pay range for this position is expected to be between $75,000 to $100,000 annually; however, while the salary range is effective as of the date of this posting, fluctuations in the job market may necessitate adjustments to pay ranges. Further, final pay determinations will depend on various factors, including but not limited to experience level, knowledge, skills, and abilities. The total compensation package for this position may also include other elements, such as bonus, commissions, or discretionary awards in addition to a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.
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