Executive Assistant

ESSENTIAL FUNCTIONS:

• Manage and optimize executive calendars, including scheduling meetings, appointments, and high-level engagements.
• Coordinate domestic and international travel, prepare detailed itineraries, and support expense reporting.
• Prepare, edit, and organize presentations, reports, and confidential documents for internal and external meetings.
• Track deadlines, follow up on action items, and ensure alignment with organizational priorities.
• Server as the primary contact between executives and internal/external stakeholders.
• Screen and prioritize emails, calls, and correspondence, to ensure timely responses.
• Maintain strong professional relationships across departments to support cross-functional collaborations.
• Assist with special projects by coordinating resources, gathering information, and monitoring progress.
• Support strategic initiatives by organizing workflows, preparing briefings, and ensuring follow-through on key objectives.
• Handle operational tasks such as office coordination, supply management, or oversight of administrative staff when needed.
  

JOB PREREQUISITES:

• Experience supporting executive teams
• Strong interpersonal skills and ability to build trust quickly
• Adaptability and comfort working in dynamic, evolving environments
• Strong written and verbal communication skills, including professional correspondence and presentation preparation.
• High Level of discretion when handing confidential information
• Ability to anticipate needs, solve problems actively, and operate with minimal supervision.
  

This job description in no way states or implies that these are the only duties to be performed by this employee. He or she will be required to follow any other instructions and to perform any other duties requested by his or her supervisor.

EDUCATION: High school diploma required; Bachelor’s degree in Business Administration or related filed preferred.

EXPERIENCE: 5 + years of experience supporting senior executive in a corporate or fast paced environment. Exceptional organizational skills, with the ability to manage multiple priorities.

LICENSES OR CERTIFICATIONS: Be able to obtain/maintain Eastern Shawnee Tribe of Oklahoma gaming license.

PHYSICAL REQUIREMENTS: Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at a time, and have full dexterity.