Executive Assistant

Overview
We are seeking a highly organized and proactive Executive Assistant to join our dynamic team. This vital role offers the opportunity to support senior leadership by managing a wide range of administrative and office management tasks with energy and precision. The ideal candidate will excel in multitasking, possess excellent communication skills, and demonstrate a strong ability to streamline daily operations. If you thrive in a fast-paced environment and are passionate about providing exceptional support, this position is perfect for you!

Duties

• Manage and coordinate complex calendars, scheduling meetings, appointments, and travel arrangements efficiently
• Serve as the first point of contact at the front desk, greeting visitors and handling multi-line phone systems with professionalism and courtesy
• Prepare, proofread, and organize correspondence, reports, and presentations using Microsoft Office and Google Workspace tools
• Handle data entry, filing, and document management to ensure accuracy and accessibility of information
• Assist with bookkeeping tasks using QuickBooks or similar accounting software, including invoicing and expense tracking
• Provide exceptional customer service support by addressing inquiries promptly via phone or email
• Support office management activities such as ordering supplies, maintaining office equipment, and overseeing clerical functions

Requirements

• Proven experience as an executive assistant or in a similar administrative role with office management responsibilities
• Strong computer literacy including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and data entry skills
• Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment
• Bilingual abilities are highly desirable to assist diverse client needs and enhance communication
• Experience with multi-line phone systems, front desk operations, and professional phone etiquette
• Knowledge of bookkeeping procedures using QuickBooks or comparable software is a plus
• Demonstrated ability to handle confidential information discreetly and maintain professionalism at all times
• Strong typing skills along with proofreading capabilities to ensure error-free documentation
• Personal assistant experience or background in medical or dental receptionist roles is advantageous
• Exceptional time management skills to coordinate multiple projects simultaneously

Join us to be an integral part of a vibrant team where your organizational talents will make a meaningful impact! We value energetic professionals committed to excellence in office support and administrative functions.

Pay: $23.56 - $28.56 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule

Work Location: Hybrid remote in Fortville, IN 46040