Executive Assistant

Our Client is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support a high-net-worth entrepreneur who owns and operates multiple businesses across diverse industries. This is a high-visibility, fast-paced role for someone who thrives under pressure, anticipates needs before they arise, and can seamlessly manage both professional and executive-level personal operations with discretion and precision.

The ideal candidate is exceptionally organized, resourceful, polished, and capable of managing competing priorities while maintaining confidentiality and professionalism at all times.

Key Responsibilities

Executive Support

• Manage complex calendars across multiple businesses and personal commitments
• Coordinate meetings, calls, travel arrangements, and itineraries
• Prepare agendas, presentations, reports, and correspondence
• Serve as a gatekeeper and strategic partner to the executive
• Prioritize incoming requests and communications efficiently

Operations & Coordination

• Assist in overseeing day-to-day administrative operations across multiple companies
• Coordinate with vendors, leadership teams, clients, and external partners
• Track deadlines, projects, follow-ups, and action items
• Organize and maintain highly detailed digital and physical records
• Support event planning, executive meetings, and special projects

Accounting & Financial Administration

• Assist with invoice management, expense tracking, and vendor payments
• Coordinate with accounting, payroll, and finance teams across multiple businesses
• Maintain organized financial records and documentation
• Reconcile receipts, expense reports, and credit card statements
• Monitor due dates and ensure timely processing of bills and payments
• Assist with budgeting reports, spreadsheets, and financial tracking
• Support onboarding and management of vendors and service providers
• Maintain strict confidentiality regarding financial and business information

Personal Executive Assistance

• Manage confidential personal matters and scheduling
• Coordinate reservations, appointments, and travel logistics
• Handle time-sensitive requests with urgency and professionalism
• Ensure seamless coordination between personal and business responsibilities

Qualifications

• 3+ years of Executive Assistant experience supporting senior leadership or high-net-worth individuals
• Exceptional organizational and multitasking abilities
• Strong attention to detail with the ability to anticipate needs
• Ability to thrive in a fast-paced, constantly evolving environment
• Excellent written and verbal communication skills
• High level of discretion and confidentiality
• Strong proficiency in Microsoft Office, Google Workspace, and scheduling platforms
• Ability to work independently with minimal oversight
• Professional demeanor and polished presentation

Preferred Qualifications

• Experience supporting an entrepreneur or owner of multiple businesses
• Background in luxury service, private executive support, or high-level administration
• Experience coordinating travel, events, and executive operations
• Project management experience is a plus

Pay: From $70,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Location:

• Boca Raton, FL 33432 (Required)

Ability to Commute:

• Boca Raton, FL 33432 (Required)

Work Location: In person