Executive Assistant

We are seeking a highly organized, resourceful, and proactive Executive Assistant to provide high-level support to the CEO in a fast-paced logistics and supply chain environment. This role requires strong attention to detail, the ability to manage competing priorities, and a high level of discretion. The ideal candidate is adaptable, solutions-oriented, and capable of supporting both executive and operational needs.

Key Responsibilities

• Manage the CEO’s calendar, including scheduling meetings, calls, and coordinating across multiple time zones (domestic and international)
• Act as a liaison between the CEO and internal departments (operations, warehouse, accounting) as well as external partners (clients, carriers, vendors)
• Prepare and review correspondence, reports, presentations, and internal communications
• Track and follow up on key action items, ensuring deadlines are met across departments
• Assist with contract coordination, document management, and maintaining organized records
• Support the CEO with operational tasks, including the coordination of shipments, urgent client matters, and escalation handling when needed
• Coordinate meetings, prepare agendas, and take meeting notes with follow-up tracking
• Handle confidential business and personnel information with discretion
• Assist with special projects, including process improvements and cross-functional initiatives
• Support company events, executive meetings, and internal communications

Qualifications

• Bachelor’s degree preferred
• Strong organizational and multitasking skills in a fast-paced environment
• Excellent written and verbal communication skills
• High level of professionalism, discretion, and problem-solving ability
• Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint)
• Ability to prioritize, anticipate needs, and work independently
• Bilingual (English/Mandarin) is a plus

BENEFITS

• Company-sponsored 100% health (Medical/Dental/Vision) and life insurance
• 401K Match
• Vacation/Sick
• FSA
• Company Perks

Compensation Package

• Bonus opportunities
• Commission pay

Pay: $60,000.00 - $80,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person