Executive Assistant

Executive Assistant

Job Title: Executive Assistant

Job Type: Full-Time

About the Firm:

Mavacy PLLC is a pioneering legal firm dedicated to solving complex business issues efficiently, on time, and within budget. We are optimists and genuine deal makers, committed to finding innovative solutions and driving client success. Our forward-thinking approach has made us a leader in the legal space, constantly evolving to meet our clients' needs.

What sets Mavacy apart is how we focus on offering the best legal services combined with a progressive business philosophy to empower employees to deliver concierge type business support, execute modern marketing solutions, and use the latest technology tools.

Be part of Mavacy PLLC, where your contributions are valued, your growth is supported, and your career can thrive into the future.

Your Opportunity:

If you are a smart, talented, and motivated person who learns quickly and is eager to take on new challenges, then we have an excellent opportunity for you to gain professional skills and significantly contribute to our team's success.

Key Responsibilities:

Calendar Management: Efficiently manage attorneys' calendars, scheduling appointments, meetings and other important events for the attorney. Prioritize and coordinate commitments to optimize time management and support daily workflow.

Client Communication and Relationship Management: Serve as a liaison between attorneys and clients, responding to inquiries, relay messages, and ensure timely follow-up. Maintain professionalism and confidentiality in all client interactions.

Document Management: Help with organization and maintenance of legal documents, case files, and correspondence. Ensure accuracy, confidentiality, and efficient retrieval of information as needed by attorneys.

Financial Management Assistance: Support billing and invoicing processes, tracking expenses, and preparing billing statements. Collaborate with accounting to ensure accurate client billing and financial record-keeping.

Executive Support: Provide high-level administrative support to attorneys, including drafting correspondence, preparing presentations, and handling confidential information with discretion.

Meeting Coordination: Arrange and coordinate meetings, conferences, and other items needed to run the attorney's day. Prepare meeting materials, agendas, and follow-up on action items to ensure effective communication and execution.

Travel Arrangements: Coordinate travel logistics for attorneys, including booking flights, accommodations, and transportation. Prepare travel itineraries and ensure smooth travel experiences.

Office Operations Management: Help assist general office operations, including managing incoming calls, handling mail, ordering supplies, and maintaining office equipment. Implement efficient processes to enhance productivity.

Strategic Support and Special Projects: Collaborate with attorneys on special projects, strategic initiatives, and process improvements. Contribute to the overall success and efficiency of the legal team through proactive assistance and innovative solutions.

Data Entry: Accurately input and update data in practice management software, legal databases, spreadsheets, and other software used at Mavacy.

Your Skills & Qualifications:

• High school diploma or equivalent (advanced degree preferred).
• Prior experience in a legal or administrative role is preferred.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office suite and legal software.
• Excellent written and verbal communication skills.
• Ability to multitask and work efficiently in a fast-paced environment.
• Knowledge of legal terminology and procedures is a plus.

Job Type: Full-time

Pay: $45,000.00 - $55,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Experience:

• Executive Assistant: 3 years (Preferred)

Ability to Commute:

• Plymouth, MI 48170 (Required)

Work Location: Hybrid remote in Plymouth, MI 48170