Executive Assistant

Momofuku

Momofuku was founded by chef David Chang in 2004 with the opening of Momofuku Noodle Bar in New York City. Credited with “the rise of contemporary Asian-American cuisine” by the New York Times and named the “most important restaurant in America” by Bon Appétit magazine, Momofuku has restaurants in the New York, Los Angeles, and Las Vegas as well as Momofuku Goods, a line of restaurant-grade products for home cooks.

The Executive and Office Administrative Assistant is central to supporting Momofuku’s business by effectively programming the Chief Operating Officer and Chief Executive Officer’s time and communications, along with maintaining the home base office. This position will provide executive level communications support for the COO and CEO and is central to the development and maintenance of the Executive Officer’s relationships with internal and external stakeholders and will contribute to our office culture with a professional and welcoming personality. Our office is used by various teams that support our restaurants and consumer packaged goods (CPG). This position will serve as the first point of contact for our headquarters, making it vital to positively represent the Momofuku brand to all guests and employees.

Responsibilities

EXECUTIVE RESPONSIBILITIES

• Manage calendars. This includes accuracy in scheduling appointments, arranging and rearranging meetings, anticipating needs, setting up and scheduling meals/tasting, and setting up any necessary meeting technology.
• Assist top leadership with research projects, e.g. competitive analysis
• Process and track expenses accurately and timely
• On-call assistance including: professional errands, scheduling appointments, calendar management, coordinating travel & logistics, and providing support as needed
• Assist with Board Member engagement including coordinating quarterly meetings
• Schedule PX reservations, as needed
• Ship CPG products to VIP guests, company stakeholders, etc.
• Lead development to execution of town hall and other key company communication efforts
• Support the deployment of new managers, welcome kits and other gifts to support the people team and employee engagement
• Manage interoffice communication between departments and home base regarding office events, closures and work schedules.
• Support leadership retreat activities, from site selection, agenda, travel, supplies, meals and activities
• Support development of business materials including but not limited to PowerPoint decks, organizational charts and field communications.
• Be a trusted confident with sensitive company material.

OFFICE RESPONSIBILITIES

• Greet guests, employees and new hires
• Manage the conference and meeting spaces, ensuring that executive meeting needs are always met
• Maintain a clean office environment including the receiving, distribution of packages and mail to departments
• Maintain stock levels for office and kitchen supplies
• Monitor office expenses and submit purchase requests to management when necessary
• Oversee shipping accounts, receive and distribute mail and deliveries including CPG items
• Work with cleaning company to maintain office cleanliness, appearance and order
• Assist management with various office events and programming
• Proactively update and evolve systems and protocols for efficiency and success.

Required Qualifications

• At least 1 year of experience as an Office Coordinator/Receptionist or Executive Assistant
• Organizational skills and attention to detail
• Ability to provide excellent customer service with a friendly demeanor
• Well spoken, courteous and professional
• A team player with a can-do-anything attitude
• Detail-oriented and always thinking at least one step ahead
• Excellent time management and ability to prioritize numerous tasks
• Knowledge/experience in the hospitality industry and a desire to learn more!

Preferred Qualifications

• At least 2 years of experience as an Office Coordinator/Receptionist or Executive Assistant
• Bi-lingual in Spanish
• Administrative assistant experience in the hospitality or CPG industry

Physical Demands

• The physical demands for this position are seeing, hearing, speaking, reaching, occasionally lifting up to 50 pounds, sitting, standing, bending, and moving intermittently during working hours. These physical requirements may be accomplished with or without reasonable accommodation.

Momofuku reserves the right to add or delete duties and responsibilities at the discretion of Momofuku or its managers. This job description is intended to describe the general level of work being performed. It is not intended to be all-inclusive.

Momofuku is proud to be an Equal Opportunity Employer. We do not discriminate on the basis of race, color, creed, religion, gender (including gender identity or expression), pregnancy, childbirth or related medical conditions, sexual orientation, marital status, domestic violence, sexual violence or stalking victim status, ancestry, national origin, alienage or citizenship, age, disability, military or veteran status, genetic information or predisposing genetic characteristic, or other protected status.

Pay Scale Metrics

Momofuku Executive Assistant employed in our New York City operations function within a pay band of $66.300 - $75,000. The metrics for each individual pay is as follows: If a candidate meets all role Requirements, he/she/they are considered qualified for the position and eligible to receive a salary of $66,300.

For every Preferred Requirement a candidate meets, they are eligible to receive an additional $1,000