Executive Assistant, Diagnostic Imaging Marketing Leadership Team (Chicago)

Job Title

Executive Assistant, Diagnostic Imaging Marketing Leadership Team (Chicago)

Job Description

Executive Assistant, Diagnostic Imaging Marketing Leadership Team (Chicago)

In this role, you will support one or more Executives in various highly complex tasks and strategic projects by assisting in administrative, organizational and operational matters as needed and by staying knowledgeable of corporate policies, exercising autonomy within established procedures

Your role:

• Facilitating complex calendar of appointments using strong time management skills, across several time zones and countries
• Coordinating travel arrangements (ground, air and hotel); preparing detailed itineraries for extensive/international travel. You will also verify, create, and submit expense reports
• Collecting and preparing information for use in discussions/meetings of executive staff and outside individuals; preparing presentation materials for meetings
• Managing all incoming information (phone calls, correspondences, mail and email); managing the flow of communication and keeping track of any required action and due dates
• Working on complex assignments requiring independent action and a high degree of initiative to resolve issues
• Acting independently to determine methods and procedures on new assignments as well as the ability to makes recommendations for new procedures. And Efficiently managing shifting priorities to meet deadlines and action items

You're the right fit if:

• You’ve acquired 5+ years of work experience as an Executive/Management Assistant in a fast-paced, dynamic, international environment, with strong attention to detail, ability to learn and know the landscape to lead when necessary and possess experience as an exceptional editor for communications.
• Your skills include; knowledge of principles and practices of office administration, report writing, and records management. And Expert level with PowerPoint and Excel; experience with Concur expensing ideal.
• Bachelors’ Degree strongly preferred or equivalent experience
• You must be able to successfully perform the following minimum Physical, Cognitive and Environmental job requirements with or without accommodation for this position .
• You’re an excellent communicator with top notch organizational skills.
• Must be willing to work onsite in Chicago.

How we work together

We believe that we are better together than apart. For our office-based teams, this means working in-person at least 3 days per week. Onsite roles require full-time presence in the company’s facilities. Field roles are most effectively done outside of the company’s main facilities, generally at the customers’ or suppliers’ locations.

This is an office role.

About Philips

We are a health technology company. We built our entire company around the belief that every human matters, and we won't stop until everybody everywhere has access to the quality healthcare that we all deserve. Do the work of your life to help improve the lives of others.

• Learn more about our business .
• Discover our rich and exciting history.
• Learn more about our purpose.
• Learn more about our culture.

Philips Transparency Details

The pay range for this position in IL is $34/hr to $53/hr.

The actual base pay offered may vary within the posted ranges depending on multiple factors including job-related knowledge/skills, experience, business needs, geographical location, and internal equity.

In addition, other compensation, such as an annual incentive bonus, sales commission or long-term incentives may be offered. Employees are eligible to participate in our comprehensive Philips Total Rewards benefits program, which includes a generous PTO, 401k (up to 7% match), HSA (with company contribution), stock purchase plan, education reimbursement and much more. Details about our benefits can be found here .

At Philips, it is not typical for an individual to be hired at or near the top end of the range for their role and compensation decisions are dependent upon the facts and circumstances of each case.

Additional Information

US work authorization is a precondition of employment. The company will not consider candidates who require sponsorship for a work-authorized visa, now or in the future.

Company relocation benefits will not be provided for this position. For this position, you must reside in or within commuting distance to Chicago.

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This requisition is expected to stay active for 45 days but may close earlier if a successful candidate is selected or business necessity dictates. Interested candidates are encouraged to apply as soon as possible to ensure consideration.

Philips is an Equal Employment and Opportunity Employer including Disability/Vets and maintains a drug-free workplace.