Executive Assistant (Hybrid)

Executive Assistant (Hybrid)

Only apply if you have proven hybrid work experience (on-site + remote) — no exceptions.

We’re hiring a highly skilled, proactive, and tech-savvy Executive Assistant to support day-to-day operations across leadership and teams. This role demands high initiative, independent execution, and comfort operating in a fast-paced environment.

Key Responsibilities

• Task Execution: Execute assigned tasks promptly and accurately.
• Tools Proficiency: Power user of Microsoft Office, Google Workspace, and Notion (must).
• Adaptability: Research independently, learn fast, and implement solutions without step-by-step guidance.
• Multitasking & Deadlines: Juggle multiple priorities and consistently meet deadlines.
• Relentless Follow-ups: Track open items and drive them to closure.
• Email & Communication: Draft polished, professional emails and manage multi-thread follow-ups.
• Client Interaction (Foreign Clients): Communicate fluently with international clients via calls/Zoom; handle time-zone coordination and professional etiquette.
• Team Coordination (Hybrid):
• Run regular team meetings/standups (virtual and on-site as needed).
• Check progress against tasks, KPIs, and deadlines; escalate blockers.
• Coordinate day-to-day tasks with team members; maintain action trackers.
• Track attendance, task performance, and hold stakeholders accountable.
• Meetings: Manage calendars, schedule cross-time-zone meetings, prepare agendas, and take action-oriented minutes.
• Confidentiality: Handle sensitive information with absolute discretion.
• Time Management: Prioritize effectively without reminders.
• Problem Solving: Think clearly and act independently under pressure.

Requirements — Non-Negotiable

• Hybrid Experience: Prior experience working in a hybrid setup (onsite + remote).
• Experience: 5+ years in an assistant or executive support role.
• Foreign Client Experience: Proven history working with international/foreign clients; strong cross-cultural communication.
• Tools: Proficiency with Microsoft Office, Google Workspace, Notion, Zoom, Slack, and task/project trackers.
• Self-Starter: Minimal hand-holding; able to contribute immediately.
• English Fluency: Strong verbal and written English.
• Autonomy & Pressure: Operates without constant supervision; meets tight deadlines calmly.
• Time-Zone Flexibility: Comfortable with limited overlap windows for foreign clients.

Qualifications

• Solid track record supporting senior leaders/teams in hybrid environments.
• Daily-use proficiency in Notion is a major plus.
• Exceptional communication, organization, and time-management skills.
• Thrives in a fast-changing, remote-plus-onsite culture.

Do Not Apply If

• You have never worked in a hybrid role.
• You require extensive training or onboarding.
• Your spoken English is weak.
• You struggle to operate independently under high-pressure deadlines.

How to Apply: Your application must clearly list hybrid roles, foreign client exposure, and examples of team coordination (meetings, progress checks, daily task management).
Note: Please Fill up the Google Form in attached link to continue with your application process.
https://forms.gle/dNoQsdPndp77RXjP7

Job Type: Full-time

Pay: Rs50,000.00 - Rs80,000.00 per month

Work Location: In person