Executive Assistant - Navigator HR

Our client Navigator HR is looking for Executive Assistant in Lahore.

Job Description:

Manage the CEO's calendar end-to-end — schedule, prioritize, and protect time by coordinating internal and external meetings, appointments, and travel arrangements with zero conflicts.
Act as the first point of contact for the CEO's office — screen calls, emails, and correspondence, and ensure timely responses or escalations where needed.
Prepare, proofread, and format professional documents including reports, proposals, letters, and internal communications on behalf of the CEO.
Create polished, visually compelling PowerPoint presentations for board meetings, client pitches, and internal briefings — with accuracy, consistency, and strong design sensibility.
Attend key meetings, record detailed and accurate minutes of meeting (MoM), and distribute them to relevant stakeholders in a timely manner.
Own the follow-up process on all action items arising from meetings — track deadlines, chase pending deliverables from department heads, and report status back to the CEO proactively.
Maintain a structured task management system for the CEO — log priorities, flag approaching deadlines, and provide daily briefings on pending matters.
Coordinate and arrange internal and external meetings, including logistics such as venue booking, agenda preparation, attendee invites, and pre-meeting briefing packs.
Handle sensitive and confidential information — including HR matters, financial data, and strategic plans — with absolute discretion and professionalism at all times.
Liaise with department heads, vendors, clients, and external stakeholders on behalf of the CEO to ensure seamless communication and coordination.
Manage travel arrangements including flight bookings, hotel reservations, visa processing, and detailed itinerary preparation for domestic and international trips.
Maintain organised filing systems — both physical and digital — for contracts, correspondences, reports, and other critical documents with easy retrieval.
Support the CEO in special projects and ad hoc research tasks — gather data, summarise findings, and present insights in a clear and structured format.
Anticipate the CEO's needs before they arise — think two steps ahead, flag potential issues early, and keep the office running smoothly without constant direction.

Qualifications & Requirements

Bachelor's degree in Business Administration, Management, or a related field
3–6 years of experience as an Executive or Personal Assistant, preferably supporting C-suite
Advanced proficiency in Microsoft Office — Word, Excel, PowerPoint, and Outlook
Exceptional written and verbal communication skills in English and Urdu
Strong command of business writing, email etiquette, and professional correspondence
Demonstrated ability to manage multiple priorities and meet tight deadlines
High level of discretion, integrity, and emotional intelligence
Meticulous attention to detail — errors and missed deadlines are simply not acceptable in this role

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