Executive Assistant / Office Manager

WHO WE ARE

Domiciled in Bermuda, with offices in London, Miami, New York and Dubai, Relm Insurance Ltd. (“Relm”) is the first IIGB (Innovative Insurer General Business) insurer regulated by the Bermuda Monetary Authority (“BMA”). Since inception, Relm has remained focused on its Vision of “ Making Innovation Resilient” by providing insurance to companies pioneering new technology frontiers in over 35 countries around the world. Relm’s dynamic global team has executed market-leading insurance solutions for companies operating in web3, AI, financial technology, biotech and other important emerging sectors.

WHAT WE ARE LOOKING FOR

At Relm Insurance Ltd, our Mission is “ To contribute to the building of the future by creating solutions for complex risks in innovative markets.” As we continue leading the way in emerging industries, we are seeking a highly organized, proactive, and discreet Executive Assistant / Office Manager to support our CEO and oversee the smooth operation of our Dubai office. This is a dual-role position ideal for someone who thrives in a dynamic startup-like setting, can manage competing priorities, and has a genuine passion for creating efficient and well-run work environments.

At Relm, we believe in fostering a diverse and inclusive culture, where everyone is empowered to bring their unique perspectives and ideas. Our core values of Accountability, Collaboration, Curiosity & Creativity , and Courage & Optimism are central to who we are, and we strive to bring these values to life every day.

We bring these values to life every day — whether by collaborating on innovative solutions, tackling challenges with optimism, or pushing boundaries with creativity and courage.

WHAT YOU WILL DO

• Provide comprehensive administrative support to the CEO, including calendar management, scheduling meetings, and arranging travel logistics.
• Support with the preparation of correspondence, reports, presentations, and other documents as required.
• Act as a liaison between executives and internal/external stakeholders, handling communications with professionalism and confidentiality.
• Assist in preparing for meetings, ensuring all materials are organized and distributed timely.
• Oversee daily office operations to ensure efficiency, cleanliness, and a positive working environment.
• Manage office supplies, equipment, and facilities maintenance, ensuring adequate stock and functionality.
• Coordinate office events, meetings, and conferences, including logistics and catering arrangements.
• Implement and maintain office policies and procedures to support operational excellence.
• Assist in recruitment and onboarding process for new employees by coordinating job postings, scheduling interviews, and corresponding with candidates.
• Ensure the implementation of company HR policies and procedures at the local level.
• Manage confidential information with discretion and professionalism.
• Handle incoming inquiries and requests, prioritizing and resolving them efficiently.
• This is a full-time, in-office role (5 days/week) based in DIFC, Dubai.

WHAT YOU BRING TO THE TABLE:

• 3-5 years of experience as an Executive Assistant to a senior executive, with office management responsibilities.
• Exceptional organizational and project management skills, with a keen eye for detail and the ability to manage multiple priorities effectively.
• Proven expertise in vendor management, ensuring seamless coordination and service delivery.
• Strong communication skills, with the ability to engage effectively across all levels of the organization, including executive leadership.
• Ability to remain calm under pressure, demonstrating strong problem-solving skills in fast-paced and dynamic environments.
• Excellent written and verbal communication skills (Arabic is a plus).
• Tech-savvy: proficient in Microsoft Office Suite and other productivity tools.
• Experience working in an international or fast-growth company is preferred.
• UAE experience and knowledge of local administrative requirements are advantageous.

WHY YOU’LL LOVE WORKING WITH US

At Relm, we are not just another insurance company – we’re a team of innovators, creators, and collaborators who are redefining what’s possible in the industry. We value each individual’s unique skills and experiences and offer a workplace where creativity, innovation and diversity are at the heart of everything we do.

We are deeply committed to fostering an inclusive culture where every team member feels valued, supported, and empowered to do their best work. At Relm, you will have the opportunity to grow in your career, play a role in an industry transformation, and contribute to a team that celebrates creativity, collaboration, and innovation.

WHAT WE OFFER

• Generous Paid Time Off (PTO): You’ll receive 28 days of Paid Time Off (PTO) annually, giving you the flexibility to take care of personal matters or vacation.
• Full Health Coverage: The company fully covers your medical, dental, vision, life, and disability insurance to ensure you and your family are well taken care of.
• Paid Sick Days: 60 paid sick day as per the DIFC employment law.
• Professional Development & Mentorship : We invest in your growth through professional development opportunities, training, and mentorship programs, helping you advance in your career.
• Wellness Stipend: Take care of yourself with a monthly wellness stipend to support your health and well-being.
• Your Voice Matters: Work in an environment where your opinions and ideas are valued and play a crucial role in driving the success of our team.
• Endless Growth Opportunities: Enjoy a multitude of career growth opportunities, ensuring that you have the resources to thrive and advance within the company.

At Relm, you won’t just join a company - you’ll be part of a team that’s shaping the future. If you’re ready to make an impact, we’d love to hear from you.