Executive Assistant Office Manager

Executive Assistant / Office Manager

Location: Union Square Area

Work Model: Hybrid, onsite 4 days, 1 remote – flexibility as needed

Hours: 9:00 AM – 5:00 PM with flexibility

Compensation: $100,000–$140,000 base (DOE) + discretionary bonus

The Opportunity

A global venture capital firm is seeking an experienced Executive Assistant / Office Manager to support one of their Partners while overseeing the day-to-day operations of our New York office.

The Office Management component is maintenance-focused — systems and vendors are already in place.

This is an ideal opportunity for a proactive, detail-oriented EA who enjoys high-level support, light operations, and working in a fast-moving but relaxed environment.

Key Responsibilities

Executive Support

• Provide high-level administrative support to Partner, including:
• Calendar management and meeting coordination
• Domestic and international travel planning
• Expense management
• Light backup support to an additional executive
• Handle occasional personal support requests

Office Management

• Oversee day-to-day operations of the NYC office
• Manage vendor relationships (IT, cleaning, snacks, security, etc.)
• Maintain office and equipment inventory
• Greet guests and coordinate meeting logistics

Projects & Events

• Support internal and external events as needed (venue sourcing, vendors, on-site coordination)
• Assist with special projects such as research, policy documentation, filing, and software evaluation

Who You Are

• A clear, concise communicator with excellent judgment
• Highly organized, detail-oriented, and proactive
• Able to see the big picture and help executives prioritize effectively
• Resourceful self-starter with strong follow-through
• Comfortable with both strategic work and hands-on tasks — no job too big or too small
• Calm, flexible, and adaptable in a dynamic environment

Qualifications

• 2–5+ years of experience as an Executive Assistant
• Financial services background strongly preferred (VC, PE, hedge fund, banking); tech backgrounds also considered
• Based in NYC and able to work onsite Monday–Thursday
• Strong interpersonal skills and comfort interacting with senior executives, founders, and investors
• Ability to work autonomously and take ownership
• High ethical standards and discretion

Preferred

• Experience with office or business operations
• Event planning experience
• Prior experience in asset management
• Bachelor’s degree