Executive Assistant / Personal Assistant

About the Opportunity

A Los Angeles–based creative executive in the entertainment industry is seeking a highly organized, proactive, and polished Executive Assistant/Personal Assistant to serve as a trusted right hand in both professional and personal capacities. This is a unique opportunity for someone who thrives in a fast-paced creative environment and is excited by the prospect of building a long-term career supporting a dynamic creative leader.

This role is ideal for a highly capable agency assistant, coordinator, or experienced executive/personal assistant looking to step into a high-impact position with broad exposure and meaningful responsibility. Candidates with experience at CAA, WME, UTA, talent management companies, production companies, studios, or creative agencies are strongly encouraged to apply.

The position blends traditional executive support with personal assistant responsibilities and requires someone who is highly adaptable, discreet, and capable of managing both professional and personal logistics with ease. The ideal candidate is proactive, detail-oriented, solution-oriented, and able to anticipate needs, solve problems independently, and execute with minimal direction. This person should be a thoughtful communicator who is comfortable interacting with a wide range of professionals, including agents, talent managers, business associates, and creative teams.

This is a Los Angeles-based hybrid role and requires a local candidate with flexibility for occasional travel and availability outside of standard business hours, including evenings and weekends as needed.

Key Responsibilities

Executive Support

• Manage complex and ever-changing calendars across multiple time zones
• Coordinate high-volume scheduling including meetings, calls, events, and industry engagements
• Manage and prioritize email communications on behalf of the executive
• Prepare meeting materials, briefing notes, and follow-up action items
• Assist with preparation of presentations, decks, and creative materials
• Track projects, deadlines, and deliverables

Personal Assistant Support

• Coordinate personal scheduling and appointments
• Manage household logistics and personal errands
• Assist with travel planning including personal and family travel
• Coordinate events, dinners, reservations, and personal engagements
• Support family-related needs as required

Creative & Social Media Support

• Assist with drafting or coordinating social media content
• Help curate posts and maintain social media presence
• Assist with creative materials including presentation decks or simple graphics
• Assist with wardrobe/styling coordination or creative preparation when needed

Industry & Production Coordination

• Liaise with agents, managers, publicists, and business partners
• Coordinate logistics for projects, productions, or on-set needs when required
• Assist with talent coordination and communication
• Help organize project materials and production schedules

Administrative & Operations

• Maintain organized digital files and document systems
• Track projects, tasks, and deadlines
• Conduct research and compile summaries
• Track expenses and receipts
• Coordinate logistics across multiple stakeholders

Candidate Profile

We are seeking someone who is exceptionally organized, proactive, and solution-oriented, and who takes pride in operating at a high level.

The ideal candidate is:

• A strong communicator with excellent written and verbal skills
• Highly organized and detail-oriented
• Highly proactive with strong initiative
• Able to anticipate needs and execute independently
• Polished, professional, and discreet
• Resourceful and comfortable solving problems quickly
• Calm under pressure and adaptable in fast-paced environments
• Comfortable managing multiple priorities simultaneously
• Interested in a long-term role supporting a creative executive

Required Qualifications

• Must be based in Los Angeles, California
• Valid driver’s license and reliable transportation
• Active auto insurance
• Willingness to travel occasionally
• Availability outside traditional business hours when necessary
• Proficiency with:
• Google Workspace (Drive, Docs, Sheets, Calendar)
• Microsoft Office Suite

Preferred Experience

Strong preference will be given to candidates with experience in:

• Supporting creative executives, talent or producers
• Experience working in entertainment, talent agencies, management companies, or production environments
• Top talent agencies (CAA, WME, UTA)
• Talent management companies
• Production companies or studios
• Background in creative fields such as design, fashion/styling, media, or the arts

Additional helpful experience includes:

• Social media management
• Creative production environments or on-set experience
• Coordinating with agents, talent, and entertainment industry stakeholders

A bachelor’s degree is preferred but not required.

Additional Qualities That Stand Out

• Strong taste and aesthetic sensibility
• High emotional intelligence and professionalism
• Excellent memory and ability to retain detailed preferences
• Athletic or active background helpful for on-set support
• Ability to move quickly between creative and operational tasks

Physical Requirements

• Ability to move frequently throughout the day
• Ability to walk, stand, or assist in active environments such as production sets
• Ability to lift or carry light materials as needed

This is an exciting opportunity to join a dynamic creative environment and become a key partner to a respected executive in the entertainment industry.

Candidates who are organized, proactive, and thrive in fast-paced creative environments are encouraged to apply.

Equal Opportunity Employer

We are committed to creating a diverse and inclusive workplace and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), gender identity or expression, sexual orientation, national origin, ancestry, age, disability, genetic information, marital status, veteran status, or any other characteristic protected by applicable federal, state, or local law.

Pay: $73,000.00 - $75,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Education:

• Bachelor's (Preferred)

Experience:

• Entertainment Industry: 2 years (Preferred)
• Talent Agency, Management or Production: 1 year (Preferred)
• Social media management: 1 year (Preferred)

Ability to Commute:

• Studio City, CA 91604 (Required)

Willingness to travel:

• 25% (Required)

Work Location: In person