Executive Assistant - Procurement Division

Do you want an opportunity to work closely with executive team members and play a crucial role in the success of your division and TXDOT? The Procurement Division is seeking a highly motivated, skilled and supportive individual to fill the role as the Division Director Executive Assistant.

The Division Director Executive Assistant performs professional assistance work in support of the Procurement Division Director. Work requires extensive contact with middle and high-level managers, executives, officials and private entities. Employees at this level are virtually self supervising and assume direct accountability for the work product.

At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:

• Retirement Plans

• Alternative and/or Flexible Work Schedules

• Paid Leave and Holidays

• Health Premiums paid at 100% for Full-Time Employees

• On-the-Job Training

• Tuition Assistance Program

• Holistic Wellness Program with Leave Incentives

• Career Development and Advancement Opportunities

• Family-Friendly Policies and Programs

In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.

For a complete list of our total compensation package please visit our website at: Total Compensation Package

To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

Performs highly complex (senior-level) professional assistance work for an executive. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment; may occasionally receive instruction or assistance as new, unusual, or unique situations arise and/or assist others in performing work of greater complexity. Employees at this level may advise and assist an executive on high-level administrative matters and operations.

• Manages and coordinates emails, calendars, meetings and conferences.
  
• Develops presentation and handout materials.
  
• Coordinates trip itineraries and travel.
  
• Completes expense and mileage reports.
  
• Prepares and/or proofs for accuracy various documents, including correspondence, memos, meeting notices and agendas, charts, presentation slides, handouts, forms, and spreadsheets.
  
• Greets visitors, answers and screens phone calls, takes messages, and sets up conference calls for an executive(s).
  
• Provides input into developing and revising administrative policies, procedures, standards, and methods; and provides guidance and interpretation on policies and procedures.
  
• Communicates objectives, tasks, and decisions to staff on behalf of executive.
  
• Work effectively with a wide range of people and personalities while maintaining professionalism and discretion.
  
• Adapt quickly to an ever-changing environment, often with shifting priorities and expectations.
  
• Demonstrate initiative by thinking ahead, often on short notice, to help ensure the division continues to run smoothly.
  
• Performs other duties as assigned.

Education:

High School Grad or Equivalent in general education.

Experience:

4 years of experience in administrative support or administrative management experience. (Experience can be satisfied by full time or prorated part time equivalent). College education and/or relevant technical training may be substituted for experience on a year per year basis. Substitutions for Minimum Qualifications

Licenses and Certifications:

Valid driver’s license. This position requires driving a state vehicle.

Preferred Qualifications:

• Experience in the use of standard office equipment (personal computer, printer, telephone, copier)
  
• Experience in the use of MS Word, Excel & Outlook
  
• Excellent customer service skills

Physical Requirements and Working Conditions:

• Light work: Lift and carry object up to 10 lbs at a time.
  
• Sitting - prolonged periods of time
  
• Standing-prolonged periods of time
  
• Repetitive Motion-substantial movements of the wrists, hands, and/or fingers
  
• Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading

Conditions of Employment:

Please read the Standard Conditions of Employment (TxDOT) for all positions.

TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category.

Click on the appropriate occupational category to view the MOS codes.

The Texas Department of Transportation is an Equal Opportunity Employer.

If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.

Additional Applicant Information for applicants