Executive Assistant / Secretary (Operations & Admin) (Female)

Role - Executive Assistant / Secretary (Female)

Company - Kutung Design Labs Pvt Ltd

Location - Alwarpet, Chennai

* ONLY FEMALE CANDIDATES PREFERRED

The Executive Assistant / Secretary will provide comprehensive administrative, operational, and financial coordination support to senior management. This role requires a proactive individual who can efficiently manage executive schedules, office operations, and handle basic accounting responsibilities, including TDS-related documentation and vendor payments.

The ideal candidate is highly organized, detail-oriented, and possesses strong multitasking and communication skills.

Key Responsibilities

• Manage executive calendars, meetings, travel itineraries, and appointments.
• Draft, review, and manage official correspondence, reports, and presentations.
• Serve as the communication link between senior management, internal teams, and external partners.
• Handle confidential information and documentation with discretion.
• Prepare meeting agendas, record minutes, and track follow-ups.

Operations & Administration

• Oversee daily office operations and ensure smooth coordination across departments.
• Handle procurement, vendor management, and office supply inventory.
• Liaise with service providers for maintenance, travel, and administrative requirements.
• Support HR and admin processes like attendance tracking, onboarding, and employee records.
• Maintain documentation, records, and filing systems (digital and physical).
• Assist in planning company events, meetings, and logistics.

Finance & Accounting Support

• Handle basic accounting tasks such as data entry, expense tracking, and petty cash management.
• Coordinate with finance teams for invoice processing and payment follow-ups.
• Prepare and maintain vendor payment details and ensure timely TDS deductions and compliance.
• Maintain records of TDS challans, vendor invoices, and related financial documentation.
• Liaise with external accountants or auditors for financial information and document sharing.

Qualifications & Skills

• Bachelor’s degree in Business Administration, Commerce, or a related field.
• 3–6 years of experience as an Executive Assistant, Secretary, or Office Administrator.
• Working knowledge of basic finance and accounting principles, including TDS.
• Strong organizational and multitasking abilities with excellent attention to detail.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and basic accounting tools (e.g., Tally, Excel-based MIS).
• Excellent communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information responsibly.
• Positive attitude, initiative, and ability to work independently under minimal supervision.

Interested candidates please share your updated resume to mathew@kutung.com

Job Types: Full-time, Permanent

Pay: ₹450,000.00 - ₹650,000.00 per year

Benefits:

• Health insurance
• Provident Fund

Work Location: In person