Executive Assistant to CEO

Job description:

The Executive Assistant to the CEO involves in a variety of tasks ranging from Project follow ups, business scheduling and correspondence to personal errands. The ideal candidate should be trustworthy, flexible, detail-oriented, and thrives in a fast-paced, professional environment. We are looking for a candidate who can stay in Dubai ( areas like Silicon Oasis, Liwan, Sky courts) and is available immediately. The transportation to and from the office in Sharjah will be with the CEO.

Key Responsibilities:

Professional Support:

• Daily follow ups on the project status with all the stake holders.
• Manage CEO’s calendar and appointments
• Manage the subcontractors.
• Screen calls, emails, and correspondence; draft responses as needed
• Coordinate travel arrangements, itineraries, and accommodations
• Prepare documents, reports, and presentations
• Liaise with internal staff, clients, and vendors on behalf of the CEO
• Assist in managing confidential business information and projects
• Run errands and manage household-related scheduling
• Coordinate family events, reservations, and special occasions
• Occasionally assist with personal travel, gift purchasing, and other tasks

Qualifications:

• Bachelors in Civil Engineering, Architecture or any related field.
• Proven experience as a Personal Assistant, Executive Assistant, or similar role
• Excellent organizational and time-management skills
• Strong written and verbal communication skills
• Proficient with Microsoft Office Suite, Google Workspace, and scheduling tools
• Discretion and confidentiality are a must
• Ability to multitask, prioritize, and anticipate needs
• Positive, can-do attitude with a willingness to help wherever needed

Job Type: Full-time

Ability to commute/relocate:

• Dubai: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Are you willing to relocate to Dubai Silicon Oasis?
• Are you willing to travel to and from the office with the CEO?