Executive Assistant to CEO

Executive Assistant to CEO of LISTEN TO THE KIDS

Responsibilities:

Personal Assistant Responsibilities

• Scheduling all meetings and maintaining a calendar with the necessary information i.e. date, time, location, context across the business for the CEO
• Send reminders as needed for various meetings/calls each day
• Actively track relevant birthdays/events for contacts - prompt action when needed i.e. sending gifts, making calls etc.
• Readily available to make runs on various errands as needed - car is required
• Providing background information for each meeting ahead of time
• Ensure logistics are correct in the calendar/phone numbers are provided.
• Take notes on calls and meetings and send to relevant parties following each meeting/call
• Maintain a running list of outstanding items across the business - proactively assist in accomplishing each task

Data Reports

• Monitor RIAA daily for new relevant certifications
• Monitor internal artist portals and data reports for relevant data spikes

Travel

• Book travel and provide options for all travel needs
• CEO
• Management Clients
• Potential Label Signings / Label Roster

Office Duties

• Open the L2TK office every morning
• Make sure the office is clean and in a proper state for meetings/use
• Take inventory of what office supplies are needed
• Prepare the recording studio for use

Recording studio

• Maintain studio calendar
• Book Engineers ahead of sessions
• Collaborate with engineers to send session reports after each studio session

External Studio booking

• Reach out externally to studios as needed to book for artists
• Ensure studios are paid out by label partners

Box / Data Maintenance

• Maintain and organize box drive / disco containing agreements / music / press photos / assets

Qualifications:

• Willing and eager to work in a personal assistant role
• Must have sharp attention to detail
• Must have very strong organizational skills
• Must have experience managing an email inbox
• Must have experience with Google Drive, Microsoft Office
• Must have a background/desire to work in the music industry/record label business
• 1-2 years of experience in an administrative role preferred

Job Type: Full-time

Pay: $67,000.00 per year

Benefits:

• 401(k)
• Health insurance

Work Location: In person