Executive Assistant to CEO

Executive Assistant Position Description

Sera Prognostics, Inc.

Title

Executive Assistant

Location

Salt Lake City, Utah

On-site with the flexibility to become hybrid.

Schedule

8am -5pm

Reporting Relationship

The Executive Assistant will report to the Chief Executive Officer of Sera Prognostics. This position will have 0 direct reports.

FLSA Classification

Exempt

Job Type

Full-Time

Position Summary

As the Executive Assistant, you will provide high-level administrative support to the Chief Executive Officer of a publicly traded company. This position will also serve as an extension to the board of directors, executive committee members, and leadership teams with professionalism that reflects positively on the organization.

Responsibilities

· Supports the CEO’s agenda including understanding business operations, managing inbox, calendar, travel and expense reconciliation to maximize the executive’s time and impact on the organization.

· Anticipates the CEO’s needs and takes initiative even when no explicit instructions are given.

· AI-Enabled Productivity – familiarity with Microsoft CoPilot & Perplexity AI a plus.

· Expense Management & Budget Reconciliation – familiarity with Emburse Professional a plus.

· Corporate & Board Travel Administration – Manage domestic and international travel for the CEO, Board of Directors, and onboarding new employees to AmTrav travel platform.

· Maintains sensitive matters with confidentiality and discretion, safeguarding decisions impacting the operations of the company.

· Screens incoming telephone calls; takes and delivers accurate messages and routes voicemail to the appropriate staff.

· Serves as an extension of your executive(s) and acts as a representative of our values to the rest of the company.

· Applies general knowledge of business developed through education or experience. Understands how individual work contributes to the success of the organization.

· Partners consistently and efficiently with other members of the leadership team daily and learns how the business is run; works with partners across the organization to accomplish team goals.

· Coordinates on and offsite meetings including quarterly Board of Director meetings, quarterly executive leadership meetings, annual shareholder meetings, quarterly earnings calls, investor conferences, and CEO networking platforms.

· Proactively schedules a high volume of critical meetings and calls with internal and external stakeholders.

· Performs routine office managerial tasks including maintaining records, coordinates with purchasing associate to order office supplies, oversees contracted cleaning company, plans and facilitates company onsite and offsite meetings, welcomes guests by greeting them, in person or on the telephone, answers and directs inquiries. Looks for and identifies operational gaps and suggests improvements for the CEO to better the company.

· Attends meetings and takes notes; prepares the initial draft of minutes and summaries using AI empowered tools.

· Creates PowerPoint presentations, spreadsheets, and special reports for meetings, presentations, and special projects using AI empowered tools as requested.

Minimum Qualifications

· At least 7-10 years of Executive Assistant experience is required.

· Excellent time management skills with a proven ability to meet deadlines.

· Ability to function well in a fast-paced environment.

· Extremely proficient with Microsoft Office Suite and Zoom.

· Exhibits strong interpersonal skills.

· Excellent written and verbal communication skills.

· Extensive knowledge of clerical procedures, office administration, and calendar management.

· Demonstrates high-adaptability and flexibility to meet the company's goals and objectives.

Preferred Qualifications

· Bachelor’s Degree or equivalent years of experience.

· Prior experience working with high-level executives.

Benefits for Full-time Employees:

The starting salary for this role is $70,000 to $95,000 yr. and includes an excellent benefits package featuring an 85% to 95% premium paid healthcare plan, 14 paid holidays, three weeks of paid time off, employee stock options, and more!

Job Type: Full-time

Pay: $70,000.00 - $95,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Application Question(s):

• Do you have experience using AMTRAV?
• Do you have extensive knowledge of clerical procedures, office administration, and calenddar management?

Experience:

• Executive Assistant: 7 years (Preferred)

Work Location: Hybrid remote in Salt Lake City, UT 84109