Executive Assistant to CEO/Director (Full-Time, On-Site Sialkot)

About the Opportunity

This is not a secretary role. This is not a calendar-only role.

We're hiring an Executive Assistant to the Founder of a multi-business group operating across global eCommerce (Amazon, Shopify, Walmart, TikTok Shop), digital growth consulting, and manufacturing/export. The Founder runs multiple brands generating tens of millions in revenue and needs a sharp, high-output EA to act as his operational right hand and second brain.

You will be the single point of accountability for ensuring nothing falls through the cracks — across calendar, communication, project tracking, team follow-ups, vendor coordination, travel, and personal priorities. You'll work directly with senior team members, clients, suppliers, and international partners.

If you've been an EA who only schedules meetings and books flights — this role will overwhelm you. If you've operated as a true force multiplier for a senior leader — keep reading.

What You'll Own

Calendar & Communication

• Full ownership of the Founder's calendar — meetings, prioritization, conflict resolution, time-blocking, and protecting deep-work hours.
• Manage inbox, filter incoming requests, draft responses, and ensure zero communication is missed or delayed.
• Act as the gatekeeper — decide what reaches the Founder and what gets routed to the right team member.

Operations & Project Tracking

• Track all active projects, action items, and deliverables across multiple brands and teams.
• Run weekly cadence: meeting agendas, follow-ups, accountability check-ins with department heads (Amazon, PPC, Compliance, Shopify, Manufacturing, Logistics).
• Maintain a live dashboard of priorities, deadlines, and pending decisions for the Founder.
• Build and maintain SOPs, trackers, and operational systems in Notion, ClickUp, Asana, or similar.

Team & Stakeholder Management

• Coordinate with senior team members, clients, suppliers, and international partners across time zones.
• Drive follow-ups until tasks are closed — own the outcome, not just the request.
• Prepare meeting briefs, summaries, and decision logs.

Travel, Logistics & Personal Priorities

• Plan domestic and international travel — flights, visas, hotels, ground transport, full itineraries.
• Manage personal appointments, errands, and select household coordination as needed.
• Handle confidential matters with absolute discretion.

Documentation & Reporting

• Prepare weekly executive summaries, performance snapshots, and decision-required briefs.
• Take notes in key meetings, extract action items, and ensure follow-through.
• Manage document organization across Google Drive, Notion, and internal systems.

What We Require (Non-Negotiable)

• 3–5 years of proven experience as Executive Assistant, Chief of Staff, or Senior PA to a Founder, CEO, or Director.
• Fluent written and spoken English — you'll be drafting client emails, vendor messages, and executive briefs daily. This is a hard filter.
• Excellent organizational skills — you live by systems, calendars, and trackers. Disorganized people will fail in this role.
• High emotional intelligence — you can read tone, anticipate needs, and manage senior stakeholders professionally.
• Strong tech proficiency — Google Workspace, Microsoft Office, Notion, ClickUp/Asana, Slack, WhatsApp Business, AI tools (ChatGPT, Claude, Gemini for productivity).
• Discretion and integrity — you will handle sensitive financial, business, and personal information. Zero tolerance for leaks or gossip.
• Proactive, not reactive — you anticipate problems before they happen and present solutions, not just questions.
• Available across time zones when needed — global business doesn't run on 9-to-5.
• Sialkot-based or willing to relocate immediately.
• Bachelor's degree minimum (Business, Communications, or related field preferred).

Bonus Points

• Prior experience supporting a founder in eCommerce, agency, or manufacturing.
• Familiarity with Amazon Seller Central, Shopify admin, or marketplace operations.
• Experience using AI tools to systemize workflows.
• Light project management or operations background.
• Multilingual (English + Urdu mandatory; Punjabi/Arabic a plus).

What We Offer

• Competitive senior-level salary — we pay for capability, not titles.
• Direct exposure to founder-level decision-making across global businesses.
• Career growth into Chief of Staff or Operations Lead role as the group scales.
• A high-performance environment where you'll learn faster in 12 months than most do in 5 years.
• Performance bonuses tied to operational excellence.
• Annual leave, Eid bonuses, and standard benefits.

Pay: Rs85,000.00 - Rs125,000.00 per month

Education:

• Bachelor's (Preferred)

Language:

• English (Required)

Location:

• Sialkot (Required)

Work Location: In person