Executive Assistant to CEO(Mandarin & English)

Position Overview

We are seeking a highly organized, detail-oriented Executive Assistant to support the CEO in daily operations, with a strong focus on paperwork, documentation, and coordination across legal, real estate, and development projects.

This role requires someone who is proactive, discreet, and capable of handling complex administrative and legal-support tasks in a fast-paced environment.

Key Responsibilities

• Manage and organize contracts, legal documents, and project files
• Assist CEO with daily administrative tasks and scheduling
• Coordinate with attorneys, consultants, lenders, and project teams
• Review, draft, and track agreements, invoices, and correspondence
• Support real estate development projects with documentation and follow-ups
• Maintain proper filing systems (digital & physical)
• Assist with escrow, title, and transaction-related paperwork
• Prepare reports, presentations, and internal communications
• Handle confidential information with discretion

Qualifications

• Bachelor’s degree preferred
• 4+ years experience as:
• Executive Assistant / CEO Assistant
• Legal Assistant / Paralegal (highly preferred)
• Strong experience in document handling and paperwork management
• Familiarity with real estate, development, or finance industry is a plus
• Excellent organizational and multitasking skills
• Strong written and verbal communication skills (English required; Mandarin is a plus)
• Proficiency in Microsoft Office / Google Workspace
• Ability to work independently and manage priorities effectively

Preferred Background

• Experience working with law firms or legal documentation
• Exposure to real estate transactions, escrow, or development projects
• Ability to understand and track contracts and compliance requirements

Compensation

• Competitive salary based on experience
• Opportunity to work closely with CEO on high-level real estate and investment projects
• Growth potential within a dynamic and fast-growing company

Job Type: Full-time

Pay: $25.00 - $28.00 per hour

Benefits:

• Health insurance

Education:

• Bachelor's (Preferred)

Experience:

• Microsoft Excel: 2 years (Preferred)
• Microsoft Powerpoint: 3 years (Required)

Work Location: In person