Executive Assistant to Chairman

Location: Dubai, UAE (On-site)
Reporting to: Chairman

Role Overview

We are seeking a highly dynamic and technologically advanced Executive Assistant to provide dedicated, high-level support to the Chairman. This role goes beyond traditional administrative tasks—it is a strategic partnership focused on leveraging artificial intelligence to enhance productivity, streamline global coordination, and drive informed decision-making at the highest level.

The ideal candidate is an organized, forward-thinking professional with a passion for AI and the ability to integrate innovative tools seamlessly into daily workflows. You will act as the right hand to the Chairman, ensuring his schedule, projects, and communications are managed with precision, discretion, and foresight.

Key Responsibilities

1. Executive Support & Coordination

• Manage the Chairman’s complex calendar, travel arrangements, and correspondence with utmost professionalism and confidentiality.
• Act as a strategic gatekeeper and liaison, optimizing his time and focus on high-level priorities.
• Prepare agendas, briefing documents, and presentations for meetings and international business trips.
• Provide on-the-ground support during business trips, accompanying the Chairman when required.

2. AI Integration & Tech Innovation

• Identify, evaluate, and implement advanced AI tools (e.g., for automation, data analysis, communication, and research) to enhance the Chairman’s efficiency.
• Develop and maintain custom AI-driven systems for tasks such as data organization, reporting, and workflow automation.
• Stay updated on emerging AI trends and tools, proactively recommending and testing solutions aligned with the Chairman’s objectives.

3. Office Management & Cross-Functional Coordination

• Oversee the smooth operation of the Chairman’s office, ensuring a productive and professional environment.
• Serve as the central point of contact between the Chairman and group companies, departments, and external partners.
• Lead or support special projects and initiatives as directed by the Chairman.

Ideal Candidate Profile

Required Skills & Experience

• Proven experience as an Executive Assistant or Personal Assistant supporting C-level executives.
• Demonstrated expertise in using and integrating AI tools (e.g., ChatGPT, Claude, automation platforms, data analysis software).
• Tech-savvy with the ability to quickly adapt to new software and platforms.
• Exceptional organizational, time-management, and multitasking abilities.
• Excellent verbal and written communication skills in English.
• Discretion and integrity in handling sensitive and confidential information.
• Willingness to travel internationally as needed.

Personal Attributes

• Proactive & Dynamic: You anticipate needs and create solutions before being asked.
• Innovative Mindset: You enjoy exploring how technology can solve real-world challenges.
• Resilient & Adaptable: You thrive in a fast-paced environment and remain composed under pressure.
• Strategic Thinker: You understand broader business goals and contribute meaningfully to achieving them.

What We Offer

• A high-visibility role working directly with the Chairman of a global organization.
• Opportunity to shape the role with technology and innovation at its core.
• Competitive compensation package.
• A professional and stimulating work environment in Dubai.

Job Type: Full-time

Pay: AED6,000.00 - AED15,000.00 per month

Ability to commute/relocate:

• Dubai: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• This role requires providing seamless, in-person executive support to the Chairman from Dubai office. Please confirm your understanding and availability for this on-site work arrangement.
• Beyond ChatGPT, please name 2-3 other AI tools you have used professionally and briefly state how you applied them to improve productivity or automate a task.
• Imagine the Chairman needs a quick, comparative analysis of three potential partners. What AI tools or methods would you use to gather and synthesize this information efficiently?
• You need to schedule a critical meeting between the Chairman and 5 department heads across different time zones. What is your step-by-step process, and what technology would you use to make it efficient?
• Are you currently located in Dubai?

Experience:

• Executive Assistant: 8 years (Required)
• Artificial Intelligence: 4 years (Required)

Location:

• Dubai (Required)