Executive Assistant to Chief Executive Officer

Company Description

At Bond & Vale, we craft bespoke PR, global communication, and digital marketing solutions that elevate brands and deliver results. Our agency is dedicated to a new era of storytelling, strategy, and success. We deliver customised services to help our clients achieve their goals and stand out in a competitive market.

Role Description

This is a full-time, on-site role for an Executive Assistant Office Manager located in Dubai. The Executive Assistant Office Manager will be responsible for managing office operations, providing administrative support to executives, handling office equipment, and ensuring smooth day-to-day activities. The role also involves customer service responsibilities, scheduling, and communication with internal and external stakeholders.

Key Responsibilities

Administrative Support

Manage and maintain the directors calendars, including scheduling meetings, appointments, and both domestic and international travel arrangements.

Prepare briefing documents, reports, presentations, and correspondence on behalf of the CEO.

Organise and coordinate internal and external meetings, including logistics, agendas, and minutes.

Handle confidential documents and sensitive information with discretion.

Communication & Liaison

Serve as the primary point of contact between the directors and internal/external stakeholders.

Screen and manage incoming calls, emails, and correspondence.

Draft, review, and edit official communications and documents as required.

Project Coordination

Assist with planning and execution of key corporate initiatives and strategic projects.

Track deliverables, follow up on decisions, and ensure timely completion of tasks.

Conduct research and compile data for the directors use.

Office Management

Oversee the day-to-day operations related to the company directors office.

Liaise with HR, Legal, Finance, and external consultants to support business priorities.

Ensure all office supplies are in stock

Event & Travel Management

Plan and manage complex travel itineraries, including visa arrangements, accommodation, transportation, and expense reconciliation.

Organise and coordinate high-profile meetings, events, and corporate hospitality engagements.

Qualifications & Requirements

Bachelor’s degree in Business Administration or related field preferred.

3–5 years of proven experience in an Executive Assistant or senior-level administrative role, preferably within the UAE or GCC region.

Exceptional written and verbal communication skills in English.

Arabic speaker is an advantage

Advanced proficiency in Microsoft Office Suite and modern productivity tools.

Strong organisational, multitasking, and time-management skills.

High degree of discretion and confidentiality in handling sensitive matters.

Professional demeanour with the ability to thrive in a fast-paced environment and work independently

Salary

Very competitive monthly package. 7-10K AED (depending on experience) plus incentives. Full medical insurance and visa will be provided in line with UAE law

Industry

Public Relations and Communications Services

Employment Type - Full Time