Executive Assistant to Director

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Job Title: Executive Assistant to the Managing Director

Firm: Hiremath and Rathi Chartered Accountants

Location: Deshpande Nagar, Hubballi (Must reside within 15 mins travel time)

Experience: 3–5 Years

Role Overview

We are seeking a dependable, proactive, and highly organized Executive Assistant (Married Female) to provide comprehensive administrative and strategic support to the Managing Director. This role is built on the foundation of Ownership and Closure. While technical skills can be refined, the ability to follow up rigorously and ensure every task reaches its conclusion is mandatory.

Key Responsibilities

• Administrative Command: Serve as the primary point of contact for the MD, managing daily schedules, meeting agendas, and reminders.
• Rigorous Follow-up: Track action items from meetings and ensure timely closure of pending tasks from both internal teams and external stakeholders.
• Liaison & Coordination: Act as a bridge between the MD and vendors, clients, and staff to ensure seamless communication.
• Documentation: Draft, review, and organize professional correspondence, reports, and sensitive documents.
• Confidentiality: Handle high-level business and personal information with absolute discretion.
• Personal Support: Assist with travel arrangements and occasional personal administrative tasks as assigned by the MD.

Requirements & Qualifications

• Education: Graduate degree (Secretarial or Administrative background preferred).
• Experience: 3–5 years as an EA, Secretary, or Office Coordinator to senior leadership.
• Technical Skills: Proficiency in MS Office (Excel and Word) is essential. Knowledge of Shorthand is a significant advantage.
• Communication: Strong command of spoken and written English.

Ideal Candidate Profile

• Stability: A proven track record of long-term commitment and consistent tenure in previous roles.
• Proximity: Must reside in or near Deshpande Nagar, Hubballi (within a 15-minute commute).
• Attributes: Honest, reliable, and willing to take full responsibility for the MD’s office efficiency.
• Preference: Married female candidates (preferably with children) seeking a stable, long-term professional environment.

Why Join Us?

At Hiremath and Rathi Chartered Accountants, we value discipline and dedication. This role offers a professional environment where your organizational impact will be directly felt and valued by the firm’s leadership.

Job Types: Full-time, Permanent

Pay: ₹15,000.00 - ₹25,000.00 per month

Education:

• Bachelor's (Required)

Experience:

• Personal assistant: 3 years (Preferred)

Work Location: In person