Executive Assistant to Director - Operations & Growth Leader

Chabad of Altamonte Springs & Jewish Beginnings Preschool is seeking a highly capable, proactive Executive Assistant who doesn’t just complete tasks - but takes ownership and sees them through from start to finish.

This is not a typical assistant role. We are looking for someone who gets it - someone who can take a list, understand priorities, figure out next steps, and make things happen without needing constant direction.

If you are organized, tech-savvy, detail-oriented, and naturally take initiative, this role offers the opportunity to play a key part in a growing, mission-driven organization.

Key Responsibilities:

• Manage and execute administrative and operational tasks from concept through completion
• Assist with billing, payroll, and financial tracking
• Prepare and send marketing emails and support outreach campaigns
• Update and maintain website content
• Support licensing, compliance, and grant-related processes
• Assist in program planning and execution
• Help streamline systems and improve overall organizational flow
• Work closely with the Director to support day-to-day operations and long-term growth

Who You Are:

• Highly organized and detail-oriented
• Tech-savvy and comfortable learning new systems quickly
• Reliable and follows through consistently
• A self-starter who takes initiative and ownership
• Able to prioritize, problem-solve, and think independently
• Strong communicator with a positive, can-do attitude
• Someone who sees what needs to be done - and does it

Bonus If You Have:

• Experience with payroll, billing, or bookkeeping
• Familiarity with email marketing platforms (e.g., Mailchimp)
• Website editing experience (basic backend updates)
• Experience working in schools, nonprofits, or community organizations

Why Join Us:

You’ll be part of a warm, dynamic, and growing organization making a real impact in the community. This role is ideal for someone who enjoys variety, responsibility, and being a key support in meaningful work.

This is an in-person position, with potential for partial remote hours hours.

Job Types: Full-time, Part-time

Pay: $20.00 - $25.00 per hour

Expected hours: 20.0 – 40.0 per week

Benefits:

• Flexible schedule
• Paid time off
• Professional development assistance

Application Question(s):

• Describe a time you were given a task or project with minimal direction. How did you approach it, and what was the outcome?
• How do you keep track of multiple responsibilities (such as billing, emails, scheduling, and projects) and ensure nothing falls through the cracks? Be specific.
• What tools or systems have you used for tasks like email marketing, website updates, or payroll/billing? If you don’t know a system, how do you go about learning it?

Education:

• Associate (Required)

Ability to Commute:

• Altamonte Springs, FL 32714 (Required)

Work Location: In person