Executive Assistant to General Manager

Key Responsibilities Executive Support to GM

• Manage the GM's daily schedule, appointments, meetings, and travel arrangements
• Prepare meeting agendas, presentations, minutes, and follow up action items
• Handle confidential business and personal documents, filing, and record keeping
• Coordinate internal and external communications on behalf of the GM
• Assist in preparing reports, correspondence, and bilingual documents (English / Chinese where needed)

Office Administration

• Oversee day to day office operations including supplies, documentation, printing, and mail
• Support administrative processes, workflow tracking, and document control
• Manage meeting room bookings, visitor coordination, and general office logistics
• Support procurement requests and internal administrative tasks

Financial & Document Handling

• Organize receipts, invoices, payment vouchers, and assist finance with reconciliations
• Maintain proper filing of contracts, purchase orders, supplier records, and official documents
• Assist with reimbursements, petty cash records, payment preparation files, and vendor follow up

Coordination & Communication

• Act as a key point of contact between the GM, internal teams, partners, suppliers, and clients
• Follow up on assigned tasks across departments to ensure timely completion
• Draft professional emails, letters, and internal communications

Requirements

Strong sense of responsibility, confidentiality, and professionalism

Excellent organizational, time management, and multitasking abilities

Bachelor's degree in Business Administration, Communications, or related field

Minimum 3 years' experience as Executive Assistant / Personal Assistant / Admin in the UAE

Proficiency in MS Office

Strong written and verbal communication in English (Chinese is a plus, but not mandatory)

Ability to handle urgent tasks and occasional overtime

Preferred Qualifications

Previous experience supporting senior executives (GM / CEO / Director level)

Familiarity with contract filing, document management, and finance related paperwork

UAE driving license is a plus

Experience in technology, IT, or system integration industries is advantageous

Compensation & Benefits

Competitive salary (based on experience)

UAE compliant benefits: visa, insurance, annual leave, public holidays

Professional, modern working environment

Career growth opportunities within an expanding organization