Executive Assistant to Managing Director

Salary : 25,000 - 50,000 (depending on experience)

Requirement: MBA with 2+ years of experience

Company type : Manufacturing

Roles and Responsibilities:

1. *Calendar Management:*

Maintain and organize the MD’s daily schedule — meetings, travel plans, appointments, and important deadlines.

2. *Meeting Coordination & MOM Preparation:*

Schedule and organize internal and external meetings, prepare agendas, record minutes of meetings (MOM), and ensure follow-up on action points.

3. *Communication with Department Heads:*

Coordinate regularly with various department heads to collect updates, reports, and ensure timely completion of tasks assigned by the MD.

4. *Report Preparation & Data Management:*

Prepare MIS reports, performance summaries, project updates, and presentations for management review.

5. *Email & Correspondence Handling:*

Draft, review, and manage official emails, letters, and communications on behalf of the MD — ensuring professionalism and confidentiality.

6. *Travel & Logistics Management:*

Plan and arrange domestic and international travel, accommodation, and itinerary for the MD and senior leadership.

7. *Follow-up & Task Tracking:*

Keep track of pending matters, ensure timely responses, and update the MD on progress of various initiatives.

8. *Confidential Document Handling:*

Maintain files, records, and sensitive documents with discretion and confidentiality.

9. *Stakeholder Coordination:*

Liaise with clients, vendors, external partners, and government authorities as per the MD’s direction.

10. *Office & Administrative Support:*

• Assist in daily office operations related to the MD’s office, including vendor coordination, expense tracking, and managing small projects or events.

Job Types: Full-time, Permanent

Pay: ₹25,000.00 - ₹50,000.00 per month

Ability to commute/relocate:

• Mohali, Punjab: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

• Total experience as Executive Assistant or Personal Assistant:
• Current CTC
• Expected CTC
• Notice period

Experience:

• Calendar management: 2 years (Required)
• Travel planning: 2 years (Required)

Work Location: In person