Executive Assistant to Project Manager & Document Controller

We are seeking an Executive Assistant to Project Manager & Document Controller

We are looking for a highly organized and proactive professional with experience managing local and China-based suppliers, procurement, and shipments. The ideal candidate is detail-oriented, able to work under pressure, and skilled in Microsoft tools and ERP systems.

Responsibilities:

• Provide comprehensive administrative and operational support to the Project Manager.
• Maintain flexible working hours as required by the PM.
• Coordinate and communicate with local and China-based suppliers.
• Monitor and respond to emails and supplier correspondence.
• Prepare presentations, reports, and spreadsheets.
• Handle and follow up on quotations, invoices, production status, and shipments.
• Track project progress and maintain organized project documentation.
• Assist with procurement, logistics, and other duties as assigned by the Project Manager.

Requirements:

• Strong written and verbal English communication skills (Mandarin is an advantage).
• Proven experience with local and China-based suppliers, and managing local and international procurement and shipments.
• Ability to work under pressure and manage multiple priorities with patience and professionalism.
• High level of organization, attention to detail, and follow-through.
• Proficient in email management, Microsoft tools, and reporting tools.
• Familiarity with ERP systems and basic finance or accounting processes is preferred.

How to Apply:
Interested candidates may send their CV to administration@alibuygcc.com, mentioning “Executive Assistant to Project Manager & Document Controller” in the subject line.

Job Types: Full-time, Permanent

Experience:

• executive assistant: 3 years (Preferred)
• Administrative: 3 years (Preferred)