Executive Assistant to Senior Leadership

JRN: 2466

We are seeking an Executive Assistant to serve as a strategic partner to the COO and co-founders at a growing, founder-led hospitality company in Newport Beach, CA. This is a high-impact role for someone who brings polish, discretion, and strong business judgment to everything they do.

This role is best suited for someone who thrives in a sophisticated environment and is comfortable supporting highly capable, self-sufficient executives by elevating how they operate.

Responsibilities:

• Provide high-level, strategic support to three senior leaders, including the COO and co-founders
• Own complex calendar management with a focus on optimization, prioritization, and thoughtful pushback
• Prepare executive briefings, meeting materials, and ensure leaders are consistently well-prepared
• Manage business travel logistics efficiently and seamlessly
• Oversee meeting logistics, scheduling efficiency, and space utilization across the office
• Coordinate high-level events such as leadership meetings, team gatherings, and small conferences
• Ensure a polished, professional environment that reflects the company’s brand and hospitality ethos

Qualifications:

• 5–10+ years of Executive Assistant experience supporting senior executives or founders
• Experience in founder-led, high-growth, or fast-paced corporate environments preferred
• Strong executive presence with exceptional communication and interpersonal skills
• Highly organized with excellent prioritization and decision-making capabilities
• Background in client services or other high-touch industries is a plus
• Tech-forward mindset with openness to adopting AI tools and modern systems
• Based in Orange County (local candidates only)

Location: Newport Beach, CA

Schedule: In-office Monday-Friday

Compensation & benefits: $150K-$170K DOE; comprehensive benefits package