Executive Assistant to the CEO

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our CEO in day-to-day operations and strategic initiatives. The ideal candidate will have a strong background in executive support, excellent command of Excel and reporting, and the ability to manage multiple priorities in a fast-paced real estate environment. Prior experience in coordinating with developers, handling executive travel, and managing meetings and calendars is essential.

Key Responsibilities:Executive Support:

• Act as a trusted point of contact between the CEO and internal/external stakeholders.
• Manage the CEO’s calendar including scheduling, rescheduling, and prioritizing meetings.
• Prepare, format, and maintain reports, presentations, and dashboards using MS Excel and other tools.
• Take ownership of preparing accurate and timely Minutes of Meetings (MoMs) and follow up on action items.

Travel & Logistics:

• Plan and manage domestic and international travel arrangements for the CEO and Sales staff (flights, hotels, transport, itineraries).
• Ensure all travel plans align with company policies and budgets.
• Maintain travel documentation, expense reports, and reimbursement records.

Meeting & Communication Coordination:

• Schedule and coordinate internal and external meetings, including with developers, investors, and partners.
• Ensure all meeting materials are prepared and shared in advance.
• Act as a liaison with real estate developers to schedule meetings and facilitate communication on behalf of the CEO.

Operational & Administrative Tasks:

• Assist in preparation of business reports, market research, and executive summaries.
• Maintain confidentiality of highly sensitive information.
• Support in project management and cross-functional coordination as needed.
• Assist in managing the CEO’s inbox and communication, prioritizing and drafting responses where appropriate.

Requirements:

• Experience: 3–5 years of experience as an Executive Assistant, preferably in the real estate or related industry.
• Skills:
• Proficient in Microsoft Excel (pivot tables, charts, data analysis).
• Strong reporting and documentation skills.
• Excellent written and verbal communication.
• Calendar management using tools like Google Calendar or Outlook.
• Experience handling confidential information with discretion.
• Other:
• Ability to multitask and manage time efficiently.
• Strong interpersonal skills and ability to interact with high-level executives and stakeholders.
• Problem-solving mindset and a proactive approach to work.

Job Type: Full-time

Pay: From AED7,000.00 per month

Experience:

• real estate industry: 4 years (Required)