Executive Assistant to the CEO

About the Role

We’re looking for an experienced Executive Assistant to provide high-level administrative support to the CEO.

You’ll play a key role in keeping things running smoothly - managing schedules, organizing travel, coordinating meetings, and handling day-to-day logistics that keep the CEO focused on what matters most.

This role suits someone who’s steady, reliable, and detail-oriented - ideally with 5+ years of experience supporting senior leaders or executives.

What You’ll Do

• Manage calendars and meetings – Plan, schedule, and prepare for meetings to ensure smooth coordination across teams and external partners.

• Handle travel arrangements – Book flights, hotels, transport, and manage itineraries for domestic and international travel.

• Provide administrative support – Prepare documents, process expenses, organize files, and manage correspondence.

• Take meeting notes and follow-ups – Capture key decisions and next steps to ensure proper follow-through.

• Act as a communication bridge – Liaise professionally with internal teams and external stakeholders on behalf of the CEO.

• Maintain confidentiality – Handle sensitive information with care and discretion.

• Support with personal admin as needed – Assist with occasional personal logistics or tasks to ensure the CEO’s time is optimized.

What You’ll Need

• Proven experience as an Executive Assistant or Personal Assistant supporting senior executives.

• Strong organizational and time-management skills - you should be able to juggle multiple tasks and priorities without overwhelm.

• Excellent written and verbal communication skills in both English and Arabic.

• Proficiency in Google Workspace (Calendar, Sheets, Docs), Notion, and Slack.

• Professionalism, discretion, and a calm demeanor under pressure.

• Reliability and consistency - someone who ensures things get done without constant supervision.

• Flexibility to support travel coordination and occasional after-hours communication when required.