Executive Assistant to the CEO

Job Overview
Gosselin Health and Safety is seeking a dynamic and highly organized Executive Assistant to support our Chief Executive Officer (CEO). This vital role offers an exciting opportunity to be at the heart of our organization, ensuring seamless daily operations, strategic coordination, and effective communication. The ideal candidate will demonstrate exceptional multitasking abilities, proactive problem-solving skills, and a passion for facilitating executive success. Join us to contribute to a fast-paced environment where your organizational expertise and positive energy will make a meaningful impact every day.

What we offer:

Gosselin Health and Safety offers a flexible work schedule and a friendly environment to work in. We are a family owned business and fast growing. We offer a competative wage and depending on experience will determine the wage for the successful candidate.

Responsibilities

• Manage the CEO’s complex calendar, scheduling meetings, appointments, and travel arrangements with precision using Microsoft Outlook Calendar and One Drive.
• Prepare, proofread, and transcribe correspondence, reports, presentations, and meeting notes to ensure clarity and professionalism.
• Coordinate and organize company events, meetings, and conferences from planning stages through execution, including venue booking, catering, and logistics.
• Handle all administrative tasks such as data entry, filing, document management via DocuSign, completing and analyzing reports, writing reports and maintaining confidential records with integrity.
• Oversee office management duties including supply inventory, front desk operations, filing systems, and general clerical support to ensure a productive work environment.
• Assist with bookkeeping activities using QuickBooks for expense tracking and basic financial recordkeeping along side the CFO.
• Support project coordination efforts by tracking deadlines, preparing materials, and liaising with internal teams to ensure timely completion of initiatives.
• organizing travel accommodations for the CEO and field team and booking travel.

Experience

• Proven experience as an executive assistant or personal assistant supporting C-level executives in a fast-paced environment.
• Demonstrated proficiency in office management tools such as Microsoft Office Suite (Word, Excel, PowerPoint), One Drive applications, and data entry systems.
• Strong organizational skills with the ability to prioritize tasks effectively while managing multiple projects simultaneously.
• Excellent typing speed combined with transcription skills for accurate documentation.
• Familiarity with bookkeeping software like QuickBooks and basic bookkeeping practices is a plus.
• Exceptional communication skills paired with professional phone etiquette and customer service orientation. Join our team to empower leadership through exceptional administrative support! We value energetic professionals who thrive on organization, attention to detail, and proactive problem-solving—ready to make a difference in a vibrant workplace environment.

If you feel like your a good fit and ready for the challenge , send your resume to paul@gosselinconsulting.com.

Pay: $18.00 - $22.00 per hour

Work Location: Hybrid remote in Mansfield, TX 76063