Executive Assistant to the CEO

EXECUTIVE ASSISTANT TO THE CEO

Reliance Ministries | Lewiston, Idaho

ABOUT RELIANCE MINISTRIES

Reliance Ministries is a fast-growing, multi-entity 501(c)(3) nonprofit headquartered in Lewiston, Idaho.

We operate a four-part holistic Hope Model that walks women and men from crisis… to stability… to purpose… to leadership.

Our initiatives include:

• Reliance Center – Medical pregnancy clinic
• Reliance House – Transformational maternity home
• Reliance Men – Fatherhood and men’s discipleship initiative
• Braveheart Coffee – A social enterprise café fueling courage and second chances

We are bold in truth. Fierce in grace. Excellent in execution.

We are unapologetically pro-life and Christ-centered.

POSITION SUMMARY

The Executive Assistant serves as a capacity-multiplier to Founder & CEO Heather Lawless.

This is not a basic administrative role. This is a strategic, leadership-adjacent position responsible for protecting focus, filtering distractions, anticipating needs, and ensuring operational excellence across multiple initiatives. The ideal candidate thrives in fast-moving environments and understands how to steward vision while executing details.

CORE COMPETENCIES

• Dogged Resourcefulness – You figure things out without waiting to be rescued.
• Deliberate Prioritization – You protect time and eliminate distractions.
• Big Picture Thinking – You understand vision and filter accordingly.
• Calm Under Pressure – You operate steadily, focused and productive, even when things move fast.
• Ironclad Discretion – Confidentiality is non-negotiable.
• Impeccable Organization – Nothing falls through the cracks.
• Expert-Level Communication – You can write in a professional, bold, faith-filled leadership voice.
• Emotional and Social Intelligence – You read people and situations wisely.

TECH & AI FLUENCY (REQUIRED)

This role requires strong digital competency and confident use of AI tools such as ChatGPT.

You must be able to:

• Draft and refine high-level communication
• Assist in research and board materials
• Maintain voice consistency in written communication
• Streamline workflows and systems
• Write effective prompts and refine outputs

AI is used as a productivity accelerator in this role — not as a replacement for critical thinking.

PRIMARY RESPONSIBILITIES

• Full calendar ownership and gatekeeping
• Travel coordination (flights, lodging, event logistics)
• Drafting donor, sponsor, church, and media correspondence
• Board meeting preparation and follow-up
• Project tracking across departments
• Event coordination support
• System and file organization
• Internal communication coordination

REQUIRED APPLICATION ASSIGNMENTS

1. What is the real job of an Executive Assistant to a visionary CEO — beyond managing a calendar? (150–250 Words)

2. Pastor Invitation Response (Under 250 Words)

Draft a response on Heather’s behalf to a smaller church inviting her to speak at a Wednesday night service. Protect the calendar while showing warmth and clarifying key details.

3. Cold Outreach Email (Under 300 Words)

Draft a cold email introducing Reliance Ministries and Heather to either:

• A local business owner, OR
• A mid-sized Idaho church

The email should clearly communicate mission, impact, and invite partnership with confidence and clarity.

HOW TO APPLY

Submit the following:

• Resume
• Cover Letter
• Completed Writing Assignments

Send applications to: info@reliancecenter.org - Applications without the items above will not be considered.

Pay: $14.00 - $18.00 per hour

Benefits:

• Employee discount
• Paid time off
• Professional development assistance

Work Location: In person