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Executive Assistant to the CEO

About North Wind

North Wind is a specialized aviation and field services company supporting operations across the Pacific Northwest and beyond. Our work requires precision, coordination, and a high level of responsiveness across teams in dynamic environments.

We are seeking a highly organized and proactive Executive Assistant to support the CEO, Director of Maintenance, and Chief Pilot. This role is critical to ensuring seamless day-to-day operations, communication, and execution across leadership.

Role Overview

The Executive Assistant will serve as a trusted partner to leadership, managing schedules, travel logistics, communications, and operational coordination. This role requires strong attention to detail, discretion, and the ability to anticipate needs in a fast-paced, evolving environment.

This is not a passive administrative role, we are looking for someone who can own processes, drive organization, and bring structure to complexity.

Key Responsibilities

Executive Support

Manage complex calendars for the CEO, Director of Maintenance, and Chief Pilot
Coordinate meetings across multiple time zones and operational schedules
Prepare agendas, notes, and follow-ups to ensure alignment and execution
Act as a gatekeeper and facilitator for leadership priorities

Travel & Logistics

Book and manage travel arrangements (flights, hotels, rental vehicles, etc.)
Coordinate detailed travel itineraries, often with changing schedules
Support field deployment logistics for leadership and team members
Troubleshoot travel disruptions in real time

Operational Coordination

Track and follow up on key initiatives, projects, and action items
Coordinate across departments (operations, maintenance, pilots, admin)
Support internal communication flow to ensure alignment across teams
Assist with onboarding coordination and internal scheduling

Administrative & Office Support

Manage shipping and receiving (equipment, documents, supplies)
Maintain organized digital and physical filing systems
Support expense tracking, receipts, and documentation
Assist with vendor coordination and basic procurement

Communication & Stakeholder Support

Draft and manage internal and external communications on behalf of leadership
Serve as a point of contact for key partners and stakeholders
Maintain professionalism and confidentiality in all interactions

Project & Process Support

Help build and improve internal processes and systems
Support special projects and leadership initiatives as needed
Identify opportunities to improve efficiency and organization

Qualifications

Required

3+ years of experience supporting executives or leadership teams
Strong organizational and time management skills
Ability to handle multiple priorities in a fast-paced environment
Excellent written and verbal communication skills
High level of discretion and professionalism
Proficiency with Google Workspace (Docs, Sheets, Calendar, Drive) or similar tools

Preferred

Experience in aviation, logistics, or field-based operations
Experience supporting multiple executives simultaneously
Familiarity with scheduling across dynamic or shift-based environments

Key Attributes

Proactive: Anticipates needs before they arise
Detail-Oriented: Nothing slips through the cracks
Adaptable: Comfortable in a changing, fast-moving environment
Resourceful: Finds solutions quickly and independently
Team-Oriented: Builds strong relationships across the organization

Additional Requirements

Ability to travel up to 25% of the time
Valid driver’s license and reliable transportation
Ability to work occasional non-standard hours as needed to support operations

Why This Role

This is an opportunity to play a key role in supporting leadership at a growing, operationally complex organization. You will gain exposure to aviation operations, leadership decision-making, and cross-functional execution.

Job Type: Full-time

Pay: $52,187.04 - $62,848.91 per year

Benefits: