Executive Assistant to the CEO

Executive Assistant to Construction Business Owner

We are seeking an Executive Assistant to support the owner of a thriving construction business. The ideal candidate will have exceptional multitasking abilities and a strong sense of initiative. This role requires someone who can anticipate needs, take charge of tasks, and ensure that all operations run smoothly. You will be a vital part of our team, facilitating communication between various stakeholders and managing the day-to-day intricacies of projects.

RESPONSIBILITIES

- Maintain and organize the owners weekly schedule, ensuring efficient time management.

- Meet with contractors and architects to obtain estimates and discuss project specifications.

- Follow up on open tasks and ensure timely completion of assignments

- Navigate city websites and liaise with city officials, including inspectors, to help obtain necessary permits and approvals.

- Travel to different properties and job sites to provide on-site assistance.

- Assist in managing project timelines and oversee the execution of deals and contracts

- Proactively identify potential issues and recommend solutions to keep projects on track

- Coordinate meetings and prepare necessary documentation for discussion

QUALIFICATIONS

- Previous experience in property management, construction, sales, or related fields

- Strong organizational skills with the ability to manage multiple priorities simultaneously

- Excellent communication skills, both written and verbal

- Innovative mindset with a capacity to think outside the box and anticipate needs

- Ability to work independently and take initiative

- Willingness to travel to various job sites as required

- Familiarity with project management tools and software is a plus

If you are a proactive individual who thrives in a fast-paced environment and is eager to contribute to the success of a construction business, please apply.

Qualifications

• Calendar management
• Executive administrative support
• Personal assistant experience
• Driver's License REQUIRED
• Bachelor's Degree REQUIRED

This position is Monday-Friday from 9am-5pm for a total 40 hour work week.

Job Type: Full-time

Pay: $20.00 per hour

Education:

• Bachelor's (Required)

License/Certification:

• drivers license (Required)

Work Location: In person