Executive Assistant to the CEO

Nation Security is a leading provider of comprehensive security solutions throughout Florida. We are seeking a highly skilled professional to serve as the central support hub for our executive office, working directly with our Chief Executive Officer (CEO).

Position Overview

This is a high-impact, fast-paced role ideal for a proactive, exceptionally organized professional. The Executive Administrative Assistant will act as the CEO’s trusted partner, managing complex schedules, overseeing communications, and facilitating interactions with internal teams, clients, and franchise partners in both English and Spanish.

Key Responsibilities

Executive Calendar Oversight

• Strategically manage and streamline the CEO’s busy calendar, coordinating meetings, site visits, and operational reviews across multiple Florida regions.

Travel Coordination

• Arrange all aspects of domestic business travel, including flights, lodging, and transportation—ensuring timely and efficient itineraries for client and franchise visits.

Bilingual Communications Support

• Serve as the primary communication link for the CEO. Prepare, manage, and draft professional correspondence, proposals, and internal communications in English and Spanish for clients, vendors, and executive staff.

Meeting & Presentation Preparation

• Develop thorough meeting agendas, briefing documents, and operational reports for executive sessions, internal team meetings, and external presentations.

Administrative & Financial Support

• Maintain daily administrative operations, including accurate expense reporting, invoice coordination, office management, and company event support.

Confidential Information Management

• Handle sensitive information such as client contracts, personnel data, and financial materials with absolute professionalism and discretion.

Qualifications

• Experience: Minimum of 3+ years in administrative support, including 1–2 years supporting a C-level executive (CEO, President, COO). Experience in security services, logistics, or a related field is preferred.
• Language Skills: Bilingual proficiency in English and Spanish (verbal and written) is required.
• Technical Skills: Advanced abilities in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Core Competencies: Highly resourceful, detail-focused, proactive, and able to anticipate needs while performing well under pressure.
• Availability: Full-time, on-site presence at our Miami, FL headquarters is required.

Nation Security, LLC is an Equal Opportunity Employer.

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• Employee assistance program
• Employee discount
• Flexible schedule
• Tuition reimbursement

Experience:

• Executive administrative support: 1 year (Required)

Language:

• English (Required)
• Spanish (Required)

Work Location: In person