Executive Assistant to the CEO - Brandon Blankenship Real Estate

Job Description

We are seeking an ambitious, detail oriented, servant hearted, and resourceful Executive Assistant to Brandon Blankenship. You will assist in day-to-day operations to help Brandon stay in his most productive roles within the real estate business. You will help amplify Brandon’s effectiveness in creating content, as a listing agent, a buyer agent, opportunity seeker, recruiting, and growing the media side of the business. By managing professional and personal responsibilities, creating systems to streamline operations, and unlocking opportunities for growth, you will empower Brandon to focus on driving innovation and expanding the business.

This is more than a support role—it’s an opportunity to grow into leadership. We are committed to investing in the right person, offering a pathway to evolve into a Director of Operations, COO, or even a CEO as a key piece to the organization. Your role as the Executive Assistant could be limitless, and I look forward to going on this path together.

Who Are We / Mission

To create an incredible + memorable experience when it comes to serving families and individuals buy and sell Real Estate at a very high level. The goal is to be their Real Estate Professionals of choice, as well as be seen as a “Media Company” that sells Real Estate. Love where you live, work humbly, and work hard.

In 2024 & 2025, I was the #1 Individual Agent at Keller Williams Premiere Properties - and out of the 9 other affiliated Keller Williams offices, we were #1 as well.

We have the pleasure of being able to serve families and individuals when it comes to one of, if not, biggest financial decisions in their lives - and we do not take that lightly. Our whole focus is to create an extraordinary experience for before, during, and after the whole Real Estate Experience.

Job responsibilities/tasks to include, but not limited to:

General Administration:

• Help scheduling appointments from showings, meetings, consultations - work calendar
• Robust and effective touch plan with database, and building systems around proper follow up to stay in touch with Clients
• Proper email communication, phone etiquette, and in-person client experience
• Email management within Brandon’s business and personal - protecting my time
• Plan and organize weekly meetings, and delegating items to the team
• Have an understanding of the transactions
• Act as a liaison between office, speaking engagements, etc.
• Manage confidential information with professionalism and discretion.
• Listing Consultation Prep and Buyer Consultation Prep

Operations:

• Build and document workflows, SOPs, and checklists to enhance efficiency across all operations
• Create Systems in regards to lead flow, lead acquisition, lead follow up, etc.
• Helping Brandon with Client Care. Coordinating Client events, and outreach.
• Database Management via CRM software (Follow Up Boss)
• Inputting contacts in the database, collecting information
• Developing follow up plans, and drip campaigns
• Working with clients in person, by phone, and via email to ensure that each transaction is smooth and successful.
• Help research and develop new systems to help the business and workflow.
• Help being an extension of the agents on the team

Media & Marketing Support:

• Helping with listing Homes, and building systems around it
• Listing syndication through social platforms
• Help Brandon grow Living Chicago Suburbs on Instagram and Facebook
• General Marketing syndication to help Brandon deploy content.
• Create event/giveaway newsletters, and help oversee the weekly newsletter
• Collaborate with the marketing team (Noby) to align content strategies with business growth goals.
• Help organize campaigns that strengthen the company’s brand and community presence.

Relationship Support:

• Run robust and effective touch plan touch plan for clients/past clients/database
• Coordinate client review requests
• Order closing gifts
• Build out events, giveaways, and seminars
• Help “love” on our people
• Help Brandon continue the growth and development of relationships with referral partners
• Building and maintaining client relationships from our initial meeting to well beyond the closing table

Technical Knowledge, preferred not required:

• Gmail
• Google Calendar
• Docusign
• Google Apps (Google Chat, Google Sheets, Google Forms, etc.)
• Flodesk
• Follow Up Boss (CRM)
• Claude/AI Software
• Calendly
• Facebook, Instagram
• Linkedin
• ManyChat

Compensation/Hours:

• In Office 4 Days Per Week- Downtown Wheaton
• One Day WFH, potential flexibility
• Full Time + Salary
• PTO
• Bonus Opportunity
• Health Care Stipend Available

Qualifications & Experience

• Real Estate experience preferred, but not required.
• 2 years of experience of Office Management/Administrative Work
• Experience working with Google Drive, Google Forms, Google Mail, Google Slides is required.
• Experience with Follow Up Boss (CRM) is preferred, but not required.
• Excellent written and verbal communication via email, text, and phone.
• Experience with AI software is preferred, but no required.
• Google Office product experiences not preferred, but not required.
• Creative thinking, curious learner, and goal oriented.
• High level of attention to detail and timeline driven.
• Loves to serve others and the community at the highest level. In other words, you care for others.
• Self-starter and think on your feet.
• General knowledge of Canva and various social media platforms is preferred, not required.
• Maintaining a high level of professionalism in all aspects of your work.
• Bachelors preferred, but not required.

Pay: $55,000.00 - $65,000.00 per year

Benefits:

• Paid time off

Work Location: In person