Executive Assistant to the President

Job Summary
We are seeking a highly organized and proactive Executive Assistant to support the President in all administrative and operational capacities. This dynamic role requires a detail-oriented professional who can manage complex schedules, coordinate projects, and handle a variety of administrative tasks with efficiency and professionalism. The ideal candidate will be a confident communicator, adept at multitasking, and possess a strong background in office management, calendar oversight, and executive support. This position offers an exciting opportunity to contribute to the smooth functioning of our leadership team while developing valuable skills in a fast-paced environment.

Responsibilities

• Manage the President’s calendar, including scheduling meetings, appointments, and travel arrangements using Microsoft Outlook Calendar and Google Workspace.
• Act as the primary point of contact for phone calls, emails, and correspondence, demonstrating excellent phone etiquette and professional communication skills.
• Coordinate and assist with event planning for internal meetings, conferences, and special functions to ensure seamless execution.
• Handle administrative duties such as data entry, filing, proofreading documents, transcription, and maintaining organized records.
• Support project coordination efforts by tracking deadlines, preparing reports, and liaising with internal teams to ensure timely completion of tasks.
• Oversee office management responsibilities including supply procurement via QuickBooks or other accounting tools, front desk duties, and general clerical support.
• Assist with bookkeeping activities such as invoice processing, expense tracking, and reconciling accounts as needed.
• Utilize office technology tools like Microsoft Office Suite (Word, Excel), DocuSign for document signing, and multi-line phone systems to facilitate daily operations.

Requirements

• Proven experience providing executive administrative support or as a personal assistant in a professional setting.
• Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Excellent typing speed combined with proficiency in data entry, transcription, proofreading, and document management.
• Demonstrated office management experience including filing systems, front desk operations, and customer service skills.
• Proficiency in Microsoft Office (Word, Excel), Google Workspace applications (Gmail, Calendar), QuickBooks or similar bookkeeping software, and familiarity with multi-line phone systems.
• Exceptional communication skills with professional phone etiquette and interpersonal abilities.
• Ability to handle sensitive information discreetly while maintaining high levels of confidentiality.
• Experience coordinating events or projects from inception to completion is highly desirable. Join us to be an integral part of our leadership team by providing energetic support that drives efficiency and success!

Pay: $18.00 - $25.00 per hour

Work Location: In person