Executive Assistant to the President

Summary: This position reports directly to the President and will perform a wide array of administrative support duties as required by the daily operations of an executive team in a manufacturing setting. This position regularly supports cross-divisional, domestic and international colleagues and executive leadership on strategic business initiatives and internal operations. This is a fast-paced position that requires attention to detail, strong communication skills, and a high degree of organization, initiative, professionalism and discretion. Notary commission preferred, but not required.

Essential Duties and Responsibilities:

• Maintain the President’s calendar
• Field phone calls and requests from internal and external stakeholders
• Monitor President’s email correspondence with an eye towards record keeping
• Aggregate detailed air travel information
• Interface with the Board of Directors to coordinate meetings; work with Legal and Finance to gather elements for Board meeting packets in advance of meetings
• Maintain corporate security logs
• Maintain Company registration on federal platforms, including SAM, ITAR, PIEE/SPRS, JCP and DHS record maintenance
• Work with Legal and manage the preparation of, and renewal deadlines for, consulting agreements.
• In conjunction with the Vice President of Manufacturing, coordinate semi-annual training for new employees, and annual ITAR refresher training for all employees
• Track membership renewals and donation / sponsorship requests.
• Research and coordinate vendors for annual corporate picnic
• Review credit card charges and provide receipts for payment
• Support non-corporate requests from the President
• Additional duties as required

Education and Experience:

• US Citizen or Green Card Holder
• Bachelor’s degree, with work experience in an equivalent role in a manufacturing environment, preferred
• Trustworthiness with highly confidential matters, sound judgment and high degree of discretion
• Excellent organizational skills; attention to detail
• Demonstrated ability to work independently and unsupervised, to prioritize multiple and simultaneous projects and activities, and to make decisions in an ambiguous and complex environment
• Strong verbal and written communication skills, including the ability to articulate business situations clearly and accurately, and to address and resolve issues by communicating difficult information tactfully and diplomatically
• Ability to work with all levels and departments in the Company, including Executive Management and Board members, with diverse interpersonal styles and priorities
• Sensitivity to cultural differences
• Advanced proficiency with Microsoft Office and Outlook, and strong computer skills
• Experience in Manufacturing a plus.
• Must be a U.S. Person (Citizen or Green Card Holder) as defined by ITAR regulations. This position is ITAR controlled and involves access to technical data subject to export restrictions.

Greenleaf Corporation is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status.

Please send your resume, salary requirements and salary history to Rhonda Boulton at rboulton@greenleafcorporation.com.

Job Type: Full-time

Pay: From $48,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement

Work Location: In person