Executive Assistant to VP of Sales & VP of Purchasing

Position Overview:
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide direct support to both the Vice President of Sales and the Vice President of Purchasing. This role is critical to ensuring the smooth day-to-day operations of two fast-paced departments, requiring exceptional multitasking, communication, and problem-solving skills.

Key Responsibilities:

• Serve as a central point of communication between Sales, Purchasing, and internal/external stakeholders
• Support in the management of data and AI-based platforms
• Prepare reports, presentations, and correspondence on behalf of the VPs
• Coordinate cross-functional meetings and track action items to ensure timely follow-up
• Assist with sales reporting, forecasting documentation, and purchasing order tracking
• Maintain organized records, contracts, and documentation for both departments
• Handle confidential information with professionalism and discretion
• Support special projects and initiatives as assigned

Qualifications:

• 2+ years of experience supporting management staff, preferably in sales, procurement, or operations
• Exceptional organizational and time-management skills
• Strong written and verbal communication abilities
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook) and familiarity with CRM/ERP systems
• Ability to prioritize and manage multiple tasks in a fast-paced environment
• High level of professionalism, discretion, and attention to detail

Preferred Skills:

• Experience working in both sales and purchasing or supply chain environments
• Analytical mindset with the ability to interpret data and generate insights
• Problem-solving attitude with a proactive approach to anticipating needs
• High energy

What We Offer:

• Competitive salary and benefits package
• Work/life balance
• Opportunity to work closely with senior leadership
• Dynamic and collaborative work environment
• Career growth and development opportunities

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• Health insurance
• Paid time off

Work Location: In person