Executive Assistant/Office Administrator Lead

About us

We are the independent expert in assurance and risk management. Driven by our purpose, to safeguard life, property, and the environment, we empower our customers and their stakeholders with facts and reliable insights so that critical decisions can be made with confidence.

As a trusted voice for many of the world s most successful organizations, we use our knowledge to advance safety and performance, set industry benchmarks, and inspire and invent solutions to tackle global transformations.

About the role

Are you motivated by the opportunity to support the transition to a clean energy economy, one that positively impacts society and the planet? Do you thrive in a fast paced environment where no two days look the same, and where strong organization, initiative, and collaboration make a real difference?

DNV Energy Systems is seeking a dynamic Executive Assistant/Office Administrator Lead to provide high impact administrative, operational, and business support to a senior executive and a distributed North American team working across onshore and offshore wind, solar, battery storage, energy efficiency, and other renewable and sustainable energy initiatives.

This role is critical to enabling both effective executive support and a high functioning Houston office environment.

Why Work With Us

Our high performing, innovative teams work every day to accelerate the deployment and operation of renewable energy solutions to address climate change. At DNV, our values are grounded in equity, respect, and inclusion, and we strive to reflect these principles in how we work together and the impact we make in the world.

We offer a collaborative culture, competitive benefits, and extensive learning and development opportunities through global and regional initiatives designed to support your growth.

This is a full time role based in our Houston, TX office with a hybrid work schedule. The primary in office days are Tuesday through Thursday, with flexibility on other days based on business needs.

What You ll Do

This role spans three primary areas of responsibility and offers a wide variety of work across executive support, office operations, and business coordination.

Office Administration (Approx. 45%)

• Ensure a safe, efficient, and engaging working environment for the Houston office
• Oversee office equipment, supplies, furniture, and local vendor relationships
• Coordinate office culture initiatives, including celebrations, events, and office gatherings
• Manage incoming mail, shipments, visitors, phone communications, and building systems (key cards, alarms)
• Serve as the office representative for facilities and QHSSE matters, maintaining health, safety, and compliance documentation and coordinating quarterly HSE meetings
• Support onboarding logistics for new hires in partnership with HR and IT (workspace setup, access, equipment)
• Collaborate as an active member of the Administrative Team to ensure consistent coverage and shared best practices

Business, Market & Clerical Support (Approx. 30%)

• Support contracting, proposal, and knowledge management processes using internal systems (e.g., Salesforce, TeamCenter, ClickUp)
• Assist with proposal development, including document setup, coordinating CVs and bios, and general proposal logistics
• Prepare and format PowerPoint presentations, Excel spreadsheets, and Word documents on market or technical topics
• Coordinate logistics for team summits, including catering and transportation
• Support purchase order routing, invoicing system, office supply orders

Executive & Leadership Support (Approx. 25%)

• Provide day to day administrative support to the North America leadership team
• Manage expense reports, invoice processing, and travel coordination
• Anticipate executive and leadership needs, ensuring smooth operations and timely follow through

Regional & Cross-Office Administrative Leadership (Approx. 15 20%)

• Serve as the lead administrative point of contact for Energy Systems offices across North America, coordinating closely with local office administrators
• Coordinate and align administrative support activities across offices to ensure consistency, efficiency, and coverage
• Establish and maintain standard operating practices for office administration, executive support, and onboarding logistics across locations
• Lead regular check-ins with administrative peers to share best practices, address issues, and coordinate priorities
• Act as an escalation point for complex administrative, facilities, or leadership-support issues spanning multiple offices
• Support leadership with regional planning, communications, and change management initiatives impacting multiple offices

What we offer

• Generous paid time off (vacation, sick days, company holidays, personal days)
• Multiple Medical and Dental benefit plans to choose from, Vision benefits
• Spending accounts FSA, Dependent Care, Commuter Benefits, company-seeded HSA
• Employer-paid, therapist-led, virtual care services through Talkspace
• 401(k) with company match
• Company provided life insurance, short-term, and long-term disability benefits
• Education reimbursement program
• Flexible work schedule with hybrid opportunities
• Charitable Matched Giving and Volunteer Rewards through our Impact Program
• Volunteer time off (VTO) paid by the company
• Career advancement opportunities

**Benefits vary based on position, tenure, location, and employee election**

DNV is a proud equal opportunity employer committed to building an inclusive and diverse workforce. All employment is decided on the basis of qualifications, merit, or business need, without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. DNV is committed to ensuring equal employment opportunity, including providing reasonable accommodations to individuals with a disability. US applicants with a physical or mental disability who require a reasonable accommodation for any part of the application or hiring process may contact the North America Recruitment Department (hrrecruitment.northamerica@dnv.com). Information received relating to accommodation will be addressed confidentially.

For more information

https://www.eeoc.gov/know-your-rights-workplace-discrimination-illegal

About you

What Is Required

• Bachelor s degree in a relevant field (e.g., Business Administration) or in lieu of a degree, 10+ years of relevant experience
• At least 7 years of experience in a large and/or dynamic corporate environment performing core administrative functions
• Advanced proficiency in Microsoft Office (Outlook, Teams, Word, PowerPoint, Excel)
• Strong organizational and time management skills with the ability to work independently, prioritize effectively, and manage multiple deadlines
• Professional demeanor with strong interpersonal skills; proactive, approachable, and service oriented
• Ability to anticipate needs and adapt in a fast changing environment
• Less than 5-10% travel expected
• Excellent written and verbal English communication skills
• We conduct pre-employment drug and background screening

What Is Preferred

• Experience in renewable energy, consulting, or professional services environments
• Passion for supporting clean energy, sustainability, and energy equity
• Familiarity with project management or collaboration tools
• Experience supporting remote or distributed teams
• Experience with copilot

*Immigration-related employment benefits, for example visa sponsorship, are not available for this position*

Requisition #cmohol72v000o02l8f7q58dfj