Executive Assistant/Office Manager

Overview
We are seeking a dynamic and highly organized Executive Assistant/Office Manager to join our team and help streamline daily operations while providing exceptional administrative support to our leadership. This role offers an exciting opportunity to manage a wide range of office functions, coordinate projects, and ensure a productive and welcoming environment. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills, ready to handle diverse responsibilities with enthusiasm and professionalism.

Duties

• Provide comprehensive executive administrative support, including calendar management, scheduling meetings, and coordinating appointments using tools like Microsoft Outlook Calendar and Google Workspace.
• Manage office operations efficiently by overseeing supply inventory, maintaining filing systems, and ensuring the office environment is organized and professional.
• Assist with event planning for company meetings, team-building activities, and client events, handling logistics from venue booking to materials preparation.
• Perform bookkeeping and data entry tasks using QuickBooks and other software to support financial record-keeping and invoicing processes.
• Handle front desk responsibilities such as greeting visitors, answering multi-line phone systems with professional phone etiquette, and directing calls appropriately.
• Support project coordination efforts by tracking deadlines, preparing reports, proofreading documents, transcribing notes, and ensuring timely completion of tasks.
• Utilize office software including Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and DocuSign for document signing and management.

Requirements

• Proven experience in an executive assistant or office management role with strong organizational skills.
• Proficiency in Microsoft Office Suite, Google Workspace, QuickBooks, and familiarity with multi-line phone systems.
• Excellent typing speed along with strong proofreading and transcription abilities.
• Demonstrated experience in event planning, project coordination, bookkeeping, and general office administration.
• Exceptional communication skills with professional phone etiquette and customer service orientation.
• Ability to manage multiple priorities efficiently while maintaining attention to detail in a fast-paced environment.
• Experience with data entry, filing systems, clerical tasks, and front desk operations is highly desirable.
• Strong computer literacy including familiarity with Microsoft Outlook Calendar and office productivity tools. Join us in a vibrant environment where your skills will make a meaningful impact! We are committed to fostering a supportive workplace that values initiative, professionalism, and teamwork—empowering you to thrive both professionally and personally.

Job Type: Full-time

Pay: From $39,000.00 per year

Benefits:

• 401(k)
• Flexible schedule
• Health insurance
• Paid time off

Work Location: In person