Executive Assistant/Program Coordinator

A Professional Services Firm with a focus on research and speaker events based in Los Angeles, CA is seeking an organized and communicative Executive Assistant / Program Coordinator to join their growing team. In this position you will partner with high-level members (C-Suite and Entrepreneurs) to engage in client communications and conference coordination, scheduling meetings and appointments, engaging in heavy research and reporting to facilitate their corporate events and lectures.

We are seeking an organized, strategic individual who is capable of developing, following, and optimizing existing processes for the betterment of the firm and its many active initiatives across their monthly state of events.

This is an incredible opportunity for a candidate with exceptional writing and comprehension skills, who loves working with high-level and engaging professionals, and who wants to join a boutique team and find long-term stability.

You will work to assist Program Managers and Senior Associates with a range of tasks including coordinating timelines and projects, scheduling meetings with clients and outside contacts, as well as research, writing bios, proof-reading presentation materials and documents. You will have ample opportunity to grow and develop your career with us!

Job duties include:

• Proofing and distributing company documents utilizing preapproved editorial guidelines
• Fact-checking information using internal and external resources
• Ordering and tracking book orders and other mail
• Preparing materials for regular company lectures, talks, and events
• Treating confidential information such as contracts, documentation, and contact info with discretion
• Effectively supporting assigned teams with whatever they may need, incorporating feedback, suggestions, and improvements where appropriate
• Filling in on phone lines as needed by administrative staff

What we’re looking for:

• 4+ years of experience in administrative, support role-preferably in a position focused on communications, research and writing
• Bachelor’s degree a plus
• Excellent communication skills and an impeccable eye for detail and editing
• Strong technical skills and ability to type 80 WPM – proficiency in MS Office required, strong skills in PowerPoint are highly preferred
• Positive and adaptable attitude; independent and proactive problem-solving skills
• Excellent organizational and time management skills
• Strong work ethic and proven enthusiasm for the role
• Very strong writing and comprehensive - a background in English, writing, or journalism is preferred

Please submit your resume for consideration. This position is hybrid, 2 days per week onsite in our Culver City office and 3 days remote work from home! Please note, during training you will be onsite 4 days a week for the first three months.

We provide 100% paid medical benefits. Salary Range is DOE, 65-70K base with discretionary bonus.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.