Executive – Billing, QS & Vendor Coordination

Job Description: Executive – Billing, QS & Vendor Coordination

Department: Executive – Billing, QS & Vendor Coordination

Location: Indapur, Maharashtra
Experience Required: 5–7 years
Employment Type: Full-time
Industry: Modular Construction / Manufacturing

Role Summary

We are looking for a skilled Executive – Billing, QS & Vendor Coordination to support quantity surveying, cost estimation, and billing activities for modular construction and factory-based manufacturing projects. The role involves preparing cost estimates, verifying bills, coordinating with site and procurement teams, and ensuring billing accuracy and documentation compliance.

Key Responsibilities

1. Cost Estimation & Budgeting

• Prepare cost estimates based on drawings, specifications, and scope of work
• Assist in developing project budgets and tracking actual costs
• Coordinate with design, procurement, and production teams for cost inputs
• Maintain cost records for standard and custom components

2. Quantity Surveying & Billing

• Conduct quantity take-offs and prepare BOQs
• Prepare and verify client/vendor bills as per contract and site execution
• Track scope changes and prepare cost impact notes
• Validate subcontractor measurements and support invoice certification
• Reconcile billing with project progress and deliverables

3. Site Coordination & Execution Support

• Liaise with site teams to monitor actual work progress for billing
• Track material consumption and compare with estimates
• Review contractor submissions for accuracy and compliance

4. Documentation & Compliance

• Ensure billing documentation is complete and audit-ready
• Follow internal controls to minimize cost deviations
• Coordinate with QA/QC and audit teams for compliance checks

5. Vendor & Contract Support

• Interpret basic commercial terms from contracts
• Coordinate with procurement for vendor billing and documentation
• Assist in resolving billing queries with vendors and clients

6. Required Skills & Qualifications

• B.E./B.Tech or Diploma in Civil/Mechanical Engineering
• 5–7 years of experience in cost estimation and billing, preferably in construction or manufacturing
• Proficiency in MS Excel, AutoCAD, and ERP systems (Tally/SAP/Oracle)
• Understanding of GST, TDS, and basic contractual terms
• Strong documentation and coordination skills
• Ability to work at the factory office and coordinate with site teams

Job Type: Full-time

Pay: ₹40,000.00 - ₹50,000.00 per month

Work Location: In person