Tally Operator – Procurement & Inventory

Job Description (JD) — Tally Operator (Procurement & Inventory)

Designation: Tally Operator – Procurement & Inventory

Department: Accounts & Procurement

Reporting To: Senior Accountant

Location: VIVO Solutions, Faridabad

Employment Type: Full-Time, On-Site

Role Overview

The Tally Operator – Procurement & Inventory is responsible for managing all data entries

and records related to material purchase, inward/outward movements, and stock tracking in

Tally.

He will act as the connecting link between Purchase, Production, and Accounts, ensuring

that every transaction is correctly entered, every material is traceable, and every vendor bill

is supported with proper documentation.

Key Responsibilities

A. Procurement Process

· Receive indents (material requests) from the Production or Design team and record

them in Tally.

· Generate Purchase Orders (POs) in Tally once approved by the Purchase Incharge or

management.

· Maintain PO register with details of issue date, vendor name, delivery timeline, and

approval status.

· Ensure each PO is properly linked to corresponding indents and materials in Tally.

B. Material Inward & Outward Management

· Create Inward Challans in Tally for all goods received from vendors.

· Match vendor invoices with PO, DC (Delivery Challan), and physically received

material.

· Create Outward Challans in Tally for job work, inter-department transfers, and

returns.

· Maintain records of job work movements, ensuring that material sent out returns on

time with quantity accuracy.

C. Inventory Management· Maintain real-time inventory in Tally for all material categories (LEDs, Drivers, Wires,

Profiles, Sheets, Accessories, Consumables, etc.).

· Record minimum stock levels for fast-moving items and alert Purchase Team when

stock reaches reorder levels.

· Ensure that all inward materials are tagged under the correct category and stock

location in Tally.

· Reconcile physical stock with Tally stock monthly.

D. Coordination & Documentation

· Coordinate with Purchase Team for PO follow-ups and delivery timelines.

· Coordinate with Accountant for vendor payments and bill verification.

· Share daily inward/outward report and stock summary with Production & Purchase

heads.

· Maintain records of vendor DCs, invoices, job work challans, and other supporting

documents neatly filed (digital + physical).

E. Continuous Improvement

· Suggest better ways to simplify or automate data entry and tracking in Tally.

· Ensure that every inward/outward transaction has proper supporting documents.

· Eliminate manual Excel entries wherever Tally can automate.

Desired Candidate Profile

· Qualification: B.Com / ITI / Diploma (Accounts or Computer background preferred)

· Experience: 1–3 years working on Tally (Prime or ERP 9) in any manufacturing setup.

· Skills:

o Proficient in Tally inventory and purchase modules

o Basic understanding of GST entries

o Good coordination and record-keeping habits

o Responsible and organized — can work without reminders

Behavioral Traits· Honest, disciplined, and accountable for accuracy of entries

· Respectful communication with vendors, purchase team, and seniors

· Proactive in identifying issues and proposing practical solutions

Job Types: Full-time, Permanent

Pay: ₹30,000.00 - ₹40,000.00 per month

Work Location: In person