Executive Coordinator

Important Recruitment Information for this vacancy

The Department of Commerce participates in the E-Verify program.

Agency Information:

As the state’s lead economic development agency, the Kansas Department of Commerce strives to empower individuals, businesses and communities to achieve prosperity in Kansas. Commerce accomplishes its mission by developing relationships with corporations, site location consultants and stakeholders in Kansas, the nation and world. Our strong partnerships allow us to help create an environment for existing Kansas businesses to grow and foster an innovative, competitive landscape for new businesses. Through Commerce’s project successes, Kansas was awarded Area Development Magazine’s prestigious Gold Shovel award in 2021, 2022, 2023 and 2024, and was awarded the 2021 and 2022 Governor’s Cup by Site Selection Magazine.

The Kansas Department of Commerce administers the KANSASWORKS workforce system, which links businesses, job seekers, educational institutions and training providers to ensure the state’s workforce is equipped to meet industry needs.

Learn more at kansascommerce.gov

About the Position

Who can apply: All

Classified/Unclassified Service: Classified

Full-Time/Part-Time: Full-Time

Work Schedule: Monday-Friday, 8:00 am to 5:00 pm

Eligible to Receive Benefits: Yes

Veterans' Preference Eligible: Yes

Job Posting closes: May 23, 2026

Compensation: $16.56 hourly

• Salary can vary depending upon education, experience, or qualifications.

Employment Benefits

Comprehensive medical, mental, dental, vision, and additional coverage

Sick & Vacation leave

Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave

Paid State Holidays (designated by the Governor annually)

Fitness Centers in select locations

Employee discounts with the STAR Program

Retirement and deferred compensation programs

Visit the Employee Benefits page for more information…

Position Summary & Responsibilities

Position Summary:

The Executive Coordinator serves as the Administrative Specialist for local Regional Operations Managers (ROMs) and provides support to the Topeka administrative team as needed. This role is responsible for preparing travel reimbursements, invoices, supply requests, and other vouchers; assisting with planning, preparing, and distributing information; and coordinating logistics for staff trainings, meetings, and special events. The position also provides administrative support for the Department of Commerce Registered Apprenticeship Program by coordinating and scheduling related instruction and training activities. Additionally, the Executive Coordinator assists the Foreign Labor Manager with the H-2A Temporary Agricultural Program through accurate data entry, processing federal forms, and maintaining supporting documentation.

Job Responsibilities may include but are not limited to the following:

• Serves as Administrative Specialist to the local area Regional Operations Managers (ROMs) and provides support to the Topeka administrative team as needed.
• Performs a variety of office and operational functions including, but not limited to, preparing vouchers such as travel reimbursements, invoices, and supply requests; assisting in the planning, preparation, and distribution of information; and coordinating logistics for staff trainings, meetings, and special events.
• Maintains organized filing systems for leave requests and timesheets and prepares required monthly and quarterly reports.
• Serves as the administrative support for the Dept. of Commerce Registered Apprenticeship Program by coordinating and scheduling related instruction and training activities
• Provides assistance to the Foreign Labor Manager in the administration of the H-2A Temporary Agricultural Program, including accurate data entry and processing of required federal forms and supporting documentation.

Qualifications

Minimum Qualifications:

• Two years of experience in general office, clerical and administrative support work.
  Education may be substituted for experience as determined relevant by the agency.
• Valid Driver License and ability to travel to communities throughout the local area or other assigned locales. On rare occasions, overnight travel will be required

Preferred Qualifications:

• Administrative and marketing skills preferred

Post-Offer, Pre-employment Requirements:

Kansas Tax Clearance Certificate required in accordance with Executive Order 2004-03. Each applicant (even non-residents) who is selected for a State of Kansas job vacancy must apply for a Tax Clearance Certificate within 10 days from the date of the offer letter by accessing the Kansas Department of Revenue's (KDOR) website at www.kdor.ks.gov/apps/taxclearance/Default.aspx .

If you need assistance with the tax clearance, please contact KDOR at (785) 296-3199 or by email at kdor_specialprojects@ks.gov

Recruiter Contact Information

Name: Angie Krahe

Email: angie.krahe@ks.gov

Phone: 785.291.3568

Mailing Address: 1000 SW Jackson Street; Suite 100, Topeka, KS 66612

Job Application Process

First Sign in or register as a New User.

Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.

Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.

Start your draft job application, upload other required documents, and Submit when it is complete.

Manage your draft and submitted applications on the Careers> My Job Applications page.

Check your email and My Job Notifications for written communications from the Recruiter.

Email – sent to the Preferred email on the My Contact Information page

Notifications – view the Careers> My Job Notifications page

Helpful Resources at jobs.ks.gov: “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions"

Required Documents for this Application to be Complete.

Upload these on the Careers - My Job Applications page

DD214 (if you are claiming Veteran’s Preference)

Upload these on the Attachments step in your Job Application

• Resume
• Cover Letter

Helpful Resources at jobs.ks.gov: “How, What, & Where do I Upload Documents”

How to Claim Veterans Preference

Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.

Learn more about claiming Veteran’s Preference

How to Claim Disability Hiring Preference

Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.

Learn more about claiming Disability Hiring Preference

PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be sent either by fax to (785)296-7712, scanned and emailed to Gustavo.Victoriano@ks.gov, or can be mailed/delivered in person to:

ATTN: Disability Hiring Preference Coordinator
Office of Personnel Services
Landon State Office Building
900 SW Jackson, Rm 401
Topeka, KS 66612

Equal Employment Opportunity

The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.